Job Description

We are seeking a highly organized Document Controller to handle the intake, management, and storage of our company's documents. In this role, you will be required to review, process, and file documentation as well as manage the smooth running of all our documentation operations.

Duties & Responsibilities:

• Control the documents and data control activities / movements.
• Establish and Maintain a Centralized System for the control of company correspondence.
• Maintain up to date Database Register showing document details and revision status.
• Establish a Distribution Matrix for allocating controlled copies of documents as necessary to Company staff or Organizations (Client, Contractors, Sub-Contractors, Suppliers, etc.)
• Logging of all Correspondence, Drawings, Procedures, Standards, Specifications, Vendor Drawings, Purchase Orders, Data Sheets, Manuals, etc. and generate internal transmittal for internal circulation of the same.
• Co-ordination and control of incoming and outgoing Engineering Documentation, QC Documentation (Inspection Records), Suppliers Documentation, Subcontractors Documentation with Client/Contractor as well as internal review approval of Subcontractors documentation.

Qualifications:

• Five years in a similar role in a similar role in office work, documentation and control.
• Specific past experience working on PMWEB, ACONAX, INAXUS or any digital cloud-based document management system would be a big advantage.
• Knowledge in use of spreadsheets, database, word processing and selected job specific software.
• Knowledge of Electronic Documentation Systems.
• Hands-on work experience on ERPs like NetSuite or SAP is mandatory

Job Type: Full-time