Job Description

We are seeking a meticulous and experienced Documents Controller to manage and oversee all document control activities for our construction site. The ideal candidate will ensure that all project documentation is correctly filed, updated, and available to all relevant stakeholders.

Key Responsibilities:

• Document Management:
• Maintain and manage all project documentation, including drawings, specifications, contracts, and reports.
• Ensure all documents are accurate, up-to-date, and properly indexed for easy retrieval.
• Distribute documents to relevant team members and external stakeholders as required.
• Compliance and Quality Assurance:
• Ensure that all documentation complies with company standards and project requirements.
• Conduct regular audits of the document control system to ensure compliance with project protocols.
• Coordination and Communication:
• Collaborate with project managers, engineers, and other team members to ensure all documents are managed and controlled effectively.
• Serve as the point of contact for all document-related inquiries and issues.
• System Management:
• Utilize electronic document management systems (EDMS) to store and manage documents.
• Train team members on the use of the EDMS and document control procedures.
• Archiving:
• Ensure proper archiving of documents upon project completion, following company policies and industry standards.

Qualifications:

• Bachelor's degree in Business Administration, Information Management, or a related field.
• Proven experience as a Document Controller in the construction industry.
• Proficient in document management software and Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Job Type: Full-time