Job Description

Job Title: Document Controller - Aluminum and Glass Industry

Location: Dubai Industrial City

Reports To: Senior Operations Manager

Job Summary:

The Document Controller will be responsible for managing and overseeing the document control processes for projects within the aluminum and glass industry. This role ensures that all project documentation is correctly maintained, updated, and distributed, facilitating effective communication and workflow among team members. The ideal candidate will have experience in document management systems, a keen eye for detail, and a strong understanding of industry standards and practices.

Key Responsibilities:

• Document Management:
• Develop, implement, and maintain document control systems and procedures.
• Ensure all project documents are properly filed, cataloged, and accessible.
• Maintain a comprehensive and organized filing system for both physical and electronic documents.
• Documentation Control:
• Monitor the flow of documents between departments, ensuring timely and accurate distribution.
• Manage document versions, ensuring the most current documents are in use.
• Ensure that all documents comply with industry standards, regulatory requirements, and company policies.
• Quality Assurance:
• Review documents for completeness, accuracy, and compliance with established formats and standards.
• Conduct regular audits of document control processes and systems.
• Identify and address any discrepancies or issues in documentation.
• Coordination and Communication:
• Liaise with project managers, engineers, and other stakeholders to coordinate document control activities.
• Facilitate effective communication and information flow among project team members.
• Provide training and support to team members on document control processes and systems.
• Reporting and Record-Keeping:
• Generate regular reports on document status, including tracking and distribution metrics.
• Maintain accurate records of document control activities, including logs of document revisions and approvals.
• Ensure all project documentation is archived properly upon project completion.

Qualifications:

• Bachelor's degree in Business Administration, Information Management, or a related field.
• Minimum of 2 to 3 years of experience in document control, preferably within the aluminum and glass industry or construction sector.
• Proficiency in document management software and systems.
• Strong understanding of document control standards and practices.
• Excellent organizational, communication, and interpersonal skills.
• High attention to detail and a commitment to accuracy.
• Ability to work independently and manage multiple tasks simultaneously.
• Familiarity with industry-specific regulations and standards.
• Must be familiar with GRN (Good Received Note)

Preferred Qualifications:

• Certification in document control or records management.
• Experience with project management software.
• Knowledge of ISO standards related to document control.

Job Type: Full-time