Job Description

Essential Duties & Responsibilities:

• Shall develop and implement processes related to document control and management.
• make DO's, LPO's and needed coordination between the sales team and the factory.
• Good experience with database systems and spreadsheets.
• Manage project documentation in accordance with the agreed project procedure.
• Control issuance of document numbers, including maintenance of document registers.
• Monitor and keep track of project document submission through document management system
• Organize, maintain, and manage construction project documents, including contracts, drawings, reports, and correspondence.
• Implement version control procedures to track document revisions and ensure accurate distribution to project teams, contractors, and consultants.
• Archive completed project documentation for future reference, ensuring accessibility and compliance with UAE regulations.
• Manage office logistics, including scheduling appointments, coordinating site visits, and managing office supplies and resources.
• Assist in preparing project status reports, correspondence, and presentations for internal and external stakeholders.
• Handle incoming and outgoing communications, including email management, phone calls, and liaising with contractors and suppliers.
• Coordinate between various departments, subcontractors, and suppliers to ensure timely submission and approval of project documents.
• Process expense reports, invoices, and purchase orders, ensuring proper documentation for project budgets.
• Support in managing petty cash, coordinating with accounts, and overseeing routine office maintenance and supplies.

Preferred Education/Experience:

• Graduate.
• Skilled user of Microsoft office.
• Ability to communicate with team.
• Verbal and written communication skills.
• Able to work independently and able work well under pressure.
• Good document management skill.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Ability to commute/relocate:

• Umm al-Quwain City: Reliably commute or planning to relocate before starting work (Required)

Experience:

• DC or Sales coordinator: 1 year (Preferred)