Job Description

Success Factor:

Managing and organizing documents to ensure accuracy, accessibility, and compliance with control procedures.

Roles & Responsibilities:

• Design, organize and implement appropriate filing and record management systems
• Ensure that records are organized from newest to oldest and ease use for accessibility
• Ensure all documents are properly filed and easily accessible
• Review and verify documents are complete and accurate
• Maintain an up-to-date document registry daily and document revisions
• Ensure compliance with company document control procedures and standards
• Distribute documents to relevant departments and stakeholders as needed
• Archive and manage the storage of physical and electronic documents
• Assist in the preparation and submission of reports and project documents
• Support project teams with document-related inquiries and issues
• Conduct regular audits to ensure document control procedures are followed

Qualifications:

• Bachelor's degree or equivalent
• 5+ years of experience in secretarial or management offices
• Previous work experience for C-suite Executives is preferred

Key Capabilities:

• Proficiency in document management software and Microsoft Office Suite
• Strong attention to detail and organizational skills
• Ability to work independently and multi-tasking
• Understanding of document control best practices
• Ability to maintain confidential information with discretion
• Strong time-management and multi-tasking abilities