Digital Procurement Specialist

Dubai, United Arab Emirates

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Job Description

Digital Procurement Specialist will handle the Purchasing process for assigned Category Materials and services for Digital Department ensuring compliance with ACWA Powers supply chain policies and procedures, whilst ensuring internal client satisfaction with the materials and services provided in timely and cost-efficient manner.

Supplier Sourcing

Participate in Digital tender committee meetings and provide feedback with respect to the evaluation of suppliers suitable for the job.
Identify and evaluate potential vendors that comply with ACWA Power digital initiatives and required scope.
Participate in negotiations and finalization of quotations (with emphasis on quality, price, terms, deliveries) to ensure that purchase requisitions are executed in most efficient manner to ensure smooth & uninterrupted operations.
Initiate procurement documents (Tender documents, enquiries, call of contracts for supply of materials and purchase orders, etc.) to ensure they are up to date, to minimize the possibility for agreement variations and disputes.
Initiate and manage the finalization of contracts to ensure all the relevant documentation is prepared and approved by the respective stakeholders, as per the procedure.

Procurement Cycle and Services

Manage the Purchasing cycle for assigned materials and services to ensure the Purchasing needs are met in a timely, cost efficient and effective manner.
Defining functional and technical requirements along with the Digital team and building templates and conducting demonstrations to evaluate the offers sent by IT /Digital service providers.
Consolidate requirements of Digital team and ensure coordination of Purchasing activities in order to maximize financial advantage for the Group.
Monitor the Purchasing service levels & agreed key performance indicators to ensure provision of best services to internal customers as well as achievement of the target
Transforming the purchase process of digital services into an Agile process that can provide flexibility and effectiveness to the changing demand of IT services. Drive change management acting as an intermediary, arbitrator and facilitator between different priorities and points of view.
Assessing the technical specifications of products and services.
Reviewing the technical evaluations done by the Digital teams and challenging as the case may be
Coordinating with IT teams to ensure compatibility with existing systems

Purchase Order / Contract Management

Manage the purchase order (PO) process including liaising between the supplier and internal stakeholders, initiating and negotiating the contracts, to ensure adherence to specifications and the defined procedure.
Managing the lifecycle of existing contracts and frameworks agreements.
Tracking and monitoring all active purchases of digital services, defining relevant KPI and building control reports.
Review the invoice processing activities in liaison with finance, and recording & closing out the PO to ensure vendors & suppliers receive their payments as per the contract terms and they are satisfied to continue supporting the Group.
Tracking inventory levels of IT equipment and software licenses.

Supplier Management

Maintain productive relationships with key suppliers and follow up with them on issues escalated by the stakeholders to ensure timely order receipt and complaint resolution.
Evaluate the suppliers on their performance on the assignments and orders taken up with the vendor management and Digital team to update the preferred vendor list and maintain relationships with the preferred vendors, while taking the consequent follow up actions with the unsatisfactory suppliers / service providers.
Staying updated on market trends and emerging technologies.
Conducting research to find the best products and services that meet the organization's needs.

Logistics Coordination

Coordinate with the regional Logistics team to oversee the receipt of all orders and ensure deliveries are on time, and as per procurement terms.
Ensure all delays and overheads are accounted for at the suppliers end so as to avoid any additional costs for the functional.

Who will fit?

A Bachelor degree holder in Business administration, Engineering, Materials Management, Logistics and distribution or equivalent.
BA/BS in Computer Science, Computer Engineering, Information Technology / Systems or related subject. Master's degree is preferred.
6+ years of relevant experience in procurement areas and specifically working in the purchasing
of digital services in corporates and managing end to end bidding processes (functional requirements, technical evaluations, negotiation, etc.).
Good knowledge of electricity and water markets, regulation and renewable energy technologies.
Good market Knowledge in existing and emerging digital technologies.
Good understanding of Digital architecture.
Experience working with digital transformation plans and digital initiatives for energy corporates.
Proven experience in the elaboration of contracts and framework agreements related to
IT/Digital services. Clear understanding and experience managing contract lifecycles.
Understanding and experience defining Agile processes and working in Agile environments.
Strong interpersonal and negotiation skills with both suppliers and internal customers. Excellent presentation and communications skills (written and oral)
Fluent written and verbal communication in English is a requirement for this role. In addition, proficiency in the Arabic language would be considered a plus.
Strong organizational and time-management skills, as well as the ability to plan, prioritize, and execute major projects independently.
Computer skills (primarily Excel and PowerPoint). Power BI or others would be a plus.
Willingness to travel and used to work in an international environment.
Flexibility and agility to work across assets and countries