Job Description

We are looking for a dedicated Executive Assistant, with 7 to 10 years of experience to provide support to the Director such as: Reading, researching and routing correspondences; Preparing correspondences and documents; Preparing reports by collecting and analyzing information; Initiating telecommunications; Answering and screening calls and visitors; Maintaining the Managing Director's appointment schedule by planning and scheduling meetings, conferences, teleconferences and making his travel arrangements; Providing historical reference by utilizing filing and retrieval systems and recording meeting discussions and preparing minutes of meeting; Securing information by completing database backups; Receiving and welcoming guests and clients by greeting them in person or on the telephone and answering or directing inquiries; Acting as administrative point of contact between the Managing Director and clients as well as all company staff through receiving calls, taking messages and routing correspondences; Maintaining client confidence and protecting the company's operations by keeping information confidential; Other duties and tasks as may be required. #J-18808-Ljbffr