:We are currently working on behalf of a large investment holding group based in Abu Dhabi and they are looking to hire a Corporate Front office/Office Coordinator (Arabic Speaker) to join their team.Corporate Front Office is the first point of contact for the company and will provide administrative support across the organization. The receptionist will handle the flow of people through the business. Will welcome and greet guests, will be coordinating with all the front desk transactions and activities, including distributing correspondence and redirecting phone calls, messages, will support other members of the team with various day-to-day administrative tasks including coordinating travel requirements, assisting with billing reports, room and calendar bookings and admin tasks. Duties include delivery of high-quality service in a timely manner.Key Responsibilities:\xc2\xb7 Ensure reception area is tidy and presentable and with all necessary stationery materials, form, brochure, envelops, pens, etc.
\xc2\xb7 Order office supplies including pantry supplies and maintaining inventory stocks.
\xc2\xb7 Maintain emergencies details and information, first aid, etc. in a timely and effective manner.
\xc2\xb7 Coordinate with any maintenance issues, office equipments
\xc2\xb7 Assist the management from time to time on any clerical requirements.
\xc2\xb7 Serve visitors by greeting, welcoming, directing and announcing them appropriately.
\xc2\xb7 Answer, screen and forward any incoming phone calls & emails while providing basic information when needed.
\xc2\xb7 Provide basic and accurate information in-person and via phone/email.
\xc2\xb7 Receive and sort daily mail/deliveries/couriers.
\xc2\xb7 Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
\xc2\xb7 Update appointment calendars and schedule meetings/appointments, coordination of any meeting booked and arranged.
\xc2\xb7 Ensure that meeting rooms are organized and tidy.
\xc2\xb7 Ensure meetings rooms are booked accordingly as requested.
\xc2\xb7 Ensure guests/visitors are put in visitors list access.
\xc2\xb7 Perform any ad hoc administration task assigned that may include transactional administration such as PR, utility bills, magazine, newspapers subscriptions, etc.
\xc2\xb7 Perform other clerical receptionist duties such as filing, photocopying, etc. while maintaining confidentiality and professionalism.Requirements\xc2\xb7 Proven 2-3 years experience in administration and reception field with a Bachelor Degree in general Administrations/Education & Management.
\xc2\xb7 Proficiency with Microsoft Office, hands on experience with office equipments (e.g. fax machines and printers).
\xc2\xb7 Ability to work under pressure.
\xc2\xb7 Professional attitude and appearance, solid written and verbal communication skills, resourceful and proactive when issues arise with excellent organizational skills, multitasking, time management skills with the ability to prioritize tasks.
\xc2\xb7 Commendable customer service, professionalFollow the Black Pearl channel on WhatsApp for updates.To see other vacancies we have, visit our website:Disclaimer:Please note that Black Pearl will never ask candidates for any payment in exchange for our services. Our services are free to candidates, with the recruitment fee paid by our clients. If you receive any emails, SMS, or calls requesting payment before your application can be processed, please report it by emailing or contacting our office at +9712 6225503.

Black Pearl