Job Description

Responsibilities:

Maintain files and records with effective filing systems. Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.) Deal with customer complaints or issues. Preparing correspondence and sending emails to the clients and sending Service Reports/work completion reports and reminders for the pending jobs & preparing. Preparing and following up on the quotation for all the inquiries and according to the service reports Preparing the quarterly service report. Coordinating and updating the accounts to release the invoices as per the works statutes. Maintaining the files for each client. Monitoring the ongoing job on the site through the site supervisor or the foreman. Preparing the sales order as per received LPOs and AMC contracts. Updating the attendance. Writing the internal and external letters. Updating the PPM schedule. Follow up on the delivery schedule for the purchase materials. Coordinate with the HR Department for achieving all the employee documents, offer letters, Visa status, contract renewals, and performance evaluation.

Requirements and skills:

Proven experience as an office coordinator or in a similar role Experience in customer service will be a plus Knowledge of basic bookkeeping principles and office management systems and procedures Outstanding knowledge of MS Office, "back-office" and accounting software Working knowledge of office equipment (e.g. optical scanner) Excellent communication and interpersonal skills Organized with the ability to prioritize and multi-task Reliable with patience and professionalism Associate's/College degree; BSc/Ba in business administration or relevant field is a plus.
Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month

Ability to commute/relocate:

Ras al-Khaimah: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):

Able to join within (0 - 10) days?
Experience:

* admin / coordinator: 2 years (Preferred)