Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation. Transguard Group is the UAEs most trusted business support and outsourcing provider and has a large, dynamic, and culturally diverse workforce with 50,000 employees!We are currently recruiting for a Coordinator - Construction Services to join our Manpower Solutions team in Dubai.Note: This is a 4-month contract (maternity cover) role, expected to start from June 2024.Scope: The Coordinator is primarily responsible for coordinating and supporting the day-to-day operations of all site-based Construction employees in close collaboration with the Operations Managers and Account Managers.Financial

• Identify cost saving and process improving opportunities within the operation
• Generate the invoice for client review and liaise with finance for payment
• Manage processes and issue timely reports that directly contribute towards the success of the business unit

Customer

• Responsible for summarizing and submitting requests to raise ad-hoc invoices to customers
• Collaborate with internal stakeholders both site and HQ for daily deployment and site-based staff queries
• Ensure clear line of communication with all HQ and site-based operations staff

Process

• Follow SOP guidelines in generating reports and raising timely requests
• Raise orders through the Purchase request process for all department needs
• Raise department HR operational requests in Oracle as guided by the Line Manager
• Collate daily productivity report data and submit to Line Manager on time
• Keep a check on Power BI to review the Idel pool and roster report review

Innovation

• Coordinate with support service business units to enhance the delivery of the operation
• Identify and work towards improving existing processes to streamline processes across the business unit

SkillsSelection Criteria

• Prior experience in an administrative role for at least 2 years
• Experience with all Microsoft tools is essential - Excel, PowerPoint, Word. Advanced knowledge of Excel is required
• Experience with CRM systems is required, preferably with Oracle, PerfectForms and/or Salesforce
• Experience using Power BI is desired but not essential
• Experience with generating and submitting complex reports

Transguard Group