Job Description

Contracts Specialist**

**Doha, Qatar**

Parsons is looking for an amazingly talented **Contracts Specialist** to join our team! In this role you will get to perform contract administration assignments.

**What You Will Be Doing**

+ Responsible for procurement of goods or services for client corporate functions.

+ Ensure that client secures the best deals for materials and services obtained.

+ Prepare and assist with project-related contracts ensuring alignment with respective project's needs.

**Tendering:**

+ Liaise and communicate with client relevant departments on materials or services required to deliver the scope of work and fulfill the client needs, including consultant/contractor/construction materials etc.

+ Implement standardized tendering methods for project procurement, using standard templates, tools and documents that facilitate tender preparation.

+ Assist in maintaining accurate vendor database (contractors, suppliers, consultants): ensure database reflects latest information on pricing, delivery time and resources.

+ Manage end-to-end RFP process -from bid scoping, bid conditioning and evaluation (technical and commercial), shortlisting/selection to award.

+ Prepare Invitation letter in case of pre-qualification and/or shortlisting for tender Issues at client.

+ Assist with the preparation of tender documentation with guidance and assistance from relevant departments advising on the most suitable contracting strategy given the scope of work.

+ Prepare contract documentation to ensure clarity of scope and requirements for deliverables and timing in line with client objectives, draft contract agreements with the most compatible legal and commercial terms.

+ Issue documents/contracts for review by Manager, C&P Corporate.

+ Draft responses to tender queries which relate specifically to contractual, commercial and financial aspects of the tender agreement.

+ Recommend vendors based on bids along with vendor scorecards.

+ Create and maintain list of Tier 1, 2 and 3 suppliers and their performance scorecards.

+ Collect feedback from relevant departments on supplier/ service performance.

+ Assist in negotiation with contractors to ensure highest quality service at the most effective price.

**Contract processes:**

+ Carry out the evaluation and agreement on all variations, change orders or concession requests with the contractor/consultant: and prepare submission together with requesting department to Tenders Committee for approval.

+ Prepare financial statements during the period of the contract, detailing the financial position for the requesting departments.

+ Coordinate supplier/ contractor payments with Finance/Accounting department.

+ Undertake contract related processes and monitor contract progress.

**Control mechanisms:**

+ Monitor the work of the awarded contractor/consultant/stakeholder by liaison with relevant client departments, to ensure compliance with the contract.

+ Take actions/escalate when the contract is not being adhered to.

+ Review disputes with contractors related to project procurement/contracts.

+ Negotiate and recommend best way forward to resolve disputes to ensure mutual satisfaction of both parties; liaise with relevant departments (e.g. Legal, Finance. etc.) as needed for proper dispute management.

**Data and reporting:**

+ Ensure maintenance and update of data such as information about contractor's prices and receipts and records of purchased goods.

+ Update data such as changes In Information about suppliers' products and prices.

+ Develop reports on project procurement functions.

**Other duties:**

+ Assist in the preparation of timely and accurate MIS statements and reports

+ Perform other duties and responsibilities as needed as well as determine am manage priorities with minimal guidance.

**What Required Skills You Will Bring**

+ Bachelor's degree in Engineering or similar discipline.

+ 8+ years of experience in large scale construction management.

+ Knowledge of tendering and procurement processes (should have performed procurement/contracting duties).

+ Experience in awarding and managing contracts; knowledge of commercial, technical and legal contract terms.

+ In-depth knowledge of procurement and contracting standards, requirements, internal controls, policies and procedures; understanding of the local regulation.

+ Working knowledge of PC software packages typically associated with contract administration. Ability to perform in a management capacity is also required.

**What Desired Skills You Will Bring**

+ Diligent about enforcing standards, procedures and policies

+ Excellent communication skills (including verbal as well as writing and drafting skills)

+ Advanced/multiple linguistic skills lo manage relationships with local and international contractors, knowledge of Arabic is required

+ Adept at building and maintaining strong relationships

+ Able to manage lime and prioritize work efficiently

**Minimum Clearance Required to Start:**

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

About Us

Parsons is a digitally enabled solutions provider focused on the defense, security, and infrastructure markets. With nearly 75 years of experience, Parsons is uniquely qualified to deliver cyber/converged security, technology-based intellectual property, and other innovative services to federal, regional, and local government agencies, as well as to private industrial customers worldwide.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBTQ+.

For more about Parsons, visit parsons.com and follow us on Facebook, Twitter, LinkedIn, and YouTube.