Date Posted: 30-5-2024Position: Company Secretarial and Compliance AssociateDepartment: Legal, Compliance and Company SecretarialJob location: Abu DhabiEmirati National :

• Manage professional and personal scheduling for General Counsel, including agendas, email, phone calls, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Provide administrative and office support, such as Arabic/English translation (to a high professional standard) and maintenance of filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Support the Company Secretary in ensuring corporate compliance across E7 Group.
• Provide support on a range of subjects including reviewing and executing company documents, forms, applications, resolutions and ancillary documents, in accordance with local formalities.
• Manage the relationship with external regulators, in particular, the Abu Dhabi Securities Exchange (ADX), and the Securities and Commodities Authority (SCA).
• Work closely with other members of the team to:
• Ensure statutory obligations are met in a timely manner.
• Facilitate corporate approvals with due process.
• Ensure accuracy of company records.
• Manage and maintain corporate registers for powers of attorney, parent company guarantees, authorized signatories, authorized representatives, charges etc.
• Assist the Compliance Manager in the management of compliance policies and procedures.
• Assist with regulatory filings and compliance documentation.

Qualifications:

• A Chartered Secretary, a Graduate or Associate of the Chartered Governance Institute, with a minimum of 2 years PQE or 6+ years extensive experience in an administrative role reporting directly to upper management.
• Good knowledge of statutory obligations required by the ADX and SCA.
• Understanding of the regulatory onboarding process.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Good organization and IT skills.
• Any legal experience a benefit.
• Experience of managing senior executives, their offices and processes.
• Attention to detail and analytical and communication skills.
• Familiar with using Board portals and Compliance software.

Skills:

• Ability to influence, advise and build relationships with stakeholders at all levels.
• A high level of integrity, discretion and confidentiality, with the ability to handle sensitive and confidential information appropriately.
• Effective written and verbal communication skills (Arabic and English).
• High attention to detail and organizational skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.
• Experience in developing internal processes and filing systems.

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