Job Description

What the Hiring Manager Says


• The QC Dubai Office reports into the QC International CEO
• The team is primarily responsible for the promotion of QC's services to clients and intermediaries primarily in the UAE
• The individual fulfilling the role has the potential to take on additional administrative support responsibilities from other team members, covering a broad range of tasks, including assisting senior staff, client and intermediary interactions and internal reporting requirements, dependent upon their capabilities and the needs of the business.



About the Role




Level : Level 2




Department: QC International




Location : Dubai




Contract type : Permanent




Non regulated
• The QC Dubai Branch is a small team, currently consisting of three staff members (including the individual for which this replacement is sought). The Client Administrator supports the activities carried out from the office in a variety of areas, including interactions with staff across the business, suppliers, intermediaries and clients.
• The role allows the smooth operation of the Dubai branch, enabling the other team members to focus on their management, client relationship and business growth responsibilities.

Responsibilities:
• Personal assistant related support for two senior staff members, including:
+ Diary management
+ Expense and related compliance reporting
+ Travel
• Client and intermediary support, including:
+ Fielding and directing basic queries
+ Assisting with paperwork completion, collection and submission
+ Distribution of marketing materials
• Compliance submissions, including:
+ Client and intermediary related paperwork
+ Financial promotion sign-off
• General office management, including:
+ Stationary orders
+ Payment of invoices
+ Liaison with team members and suppliers - IT, insurance etc
• Events and marketing coordination
• Completion of business activity reporting
• Support for Head of Office on collation of materials, data etc to support reporting requirements
• Role reports into the Head of Office, with daily interactions and support responsibilities for second Dubai team member.
• This is an office based role

Regulatory Obligations




The individual must operate primarily from the DIFC office in Dubai in order to meet regulatory requirements.




About You




Applications from people with diverse backgrounds enables our inclusive organisation to thrive. If you feel you don't match our job description exactly, why not take a chance on yourself and apply? You could be exactly what this role needs.
• Experience in a similar hybrid administration role is required with previous PA responsibilities
• Ideally you will have experience from working in financial services (wealth management, asset management, private banking)
• Must be able to work independently and as part of a team
• Should be able to take on new tasks, find answers and learn within the role
• Confident manner, able to talk to staff of all levels, suppliers, intermediaries and clients
• Strong Microsoft Office skills to support in varied tasks
• Ability to identify efficiencies within current processes, offer greater levels of support to colleagues and generally take a proactive approach to the role

Our purpose is to help the generations today and tomorrow to prosper. That means we must guide people through the complexity of planning for their future, with the right financial advice and investment solutions, so that they can have more secure financial futures.




In this ever-changing world, we see that our role in society has never been more meaningful, and we are committed to using our expertise and care to guide our customers through these challenging and unprecedented times.




Our impressive talents and capabilities set us apart, but our unwavering commitment to our customers is what defines us. We truly believe that we have all the ingredients to be the very best in our industry, and we want great people with the care and creativity that we need, to help us get there.




We are passionate about building an inclusive culture where everyone's contribution is valued, and our people can thrive. No matter what your role is or where you sit, your voice will matter. We hope you like what you hear and are interested in learning more about joining us.




#LI-VS1 #QC #Quilter Cheviot




Core Benefits



Holiday: 26 days




Quilter Incentive Scheme: All employees are eligible to participate in our incentive scheme, based on the company's performance and their contribution to it




Pension Scheme: 10% non-contributory company pension scheme that can be boosted through personal contributions




Private Medical Insurance: Single cover as standard, cover can be increased at your own cost




Life Assurance: 4x your salary, cover can be increased at your own cost




Income Protection: 75% of salary payable after 26 weeks of absence




In addition to our core benefits we offer a range of flexible benefits that you can choose from and pay for conveniently via a salary deduction.


Job ID R3721



ABOUT COMPANY
Quilter
London, United Kingdom
3007 Employees Private Banking / Wealth Management
Quilter is one of the biggest names in financial services in the UK, providing financial advice, investments and wealth management to help our custome...