Centralized Accounts Payable Supervisor

Dubai, United Arab Emirates

Job Description

Company DescriptionFairmont The Palm is a luxury, world-class resort located on the iconic Palm Jumeirah Island in Dubai. The hotel features 391 guest rooms and suites with dedicated Fairmont Gold rooms and lounge. A total of 11 food and beverage outlets on property offer international dining options including Michelin Guide recommended 2022 and 2023 Little Miss India, Frevo - Brazilian Churrasco experience, Seagrill Bistro, Ba Restaurant and Lounge, Blowfish, Flow Kitchen, The Cigar Room, Vuvuzela and others. Fairmont The Palm also features an expansive pool and beach area with a health club, Serenity Spa Dubai - The Art Of Well Being and the Fairmont Falcons Kids\xe2\x80\x99 Club.
  • To provide an effective system to track Payable Accounts for effective Cash Flow Management;
  • To obtain, date-stamp and file all documents which support authorized purchases and services rendered (PRs, POs, Delivery Notes, signed Receiving Records, Contracts etc.) for matching with invoices;
  • To process invoices on daily basis i.e. to match them with their authorized supporting documents & receiving records, sort and book the invoices against relevant account and departments;
  • To check all the petty cash vouchers for supporting documents, validity and accuracy and posting in the accounting system for payment processing;
  • To file all the paid petty cash vouchers properly for future reference;
  • Provide a summary of creditors ageing report required by various Finance and Control Section personnel to prepare monthly reports;
  • To review and determine all payments due and to submit the payment requests and disbursement schedule to Finance Manager for review and signature prior to the actual preparation of cheques.
  • To prepare cheque payments and submit them, with supporting documents for final approval and signatures of the Director of Finance and General Manager;
  • To raise and record cheques for urgent payments;
  • To prepare month-end report closing of Accounts Payable;
  • To prepare monthly accruals for goods and services received but not invoiced;
  • To prepare monthly provision for any major contracted services;
  • To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts\xe2\x80\x99
  • To prepare and follow-up on some balances sheet schedule as instructed including all the advanced payments;
  • To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned work[lace to the standard set;
  • To ensure all files and reports are properly filed for future reference;
  • To assist in carrying out quarterly, semi-annual, annual inventory of operating equipment;
  • Ensure loyalty of key suppliers of the hotel, resulting to lower cost per unit.
  • To assist in implanting and streaming the internal control procedures (FOCUS Audit) covering all activities of the hotel.
Qualifications
  • Minimum of 3 years of relevant experience in the hotel industry preferably in luxury segment.
  • Service focused with keen eye for details.
  • Strong user knowledge of Microsoft Outlook, Microsoft Office, Opera, Sun System or its equivalent.

Fairmont

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Job Detail

  • Job Id
    JD1727101
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Dubai, United Arab Emirates
  • Education
    Not mentioned