Transguard Group was established in 2001 and has diversified significantly, we lead in the fields of Cash Services, Security Services, Manpower Services, Facilities Management & Aviation.

Transguard Group is the UAE\xe2\x80\x99s most trusted business support and outsourcing provider and has a large, dynamic and culturally diverse workforce with 50,000 employees!

We are currently recruiting for a Buyer - Procurement to join our team at Transguard Group in HQ, located in Dubai Airport Free Zone

Scope

Plan, manage and execute specific Purchase Category and/or Business Unit-focused Procurement projects as directed by the Head of Department and agreed with the relevant Business Units. This includes utilizing various resources and coordinating the efforts of team members and internal departments to deliver projects according to plan, timescale and budgetary targets.

The Buyer will be responsible for defining the project plan, cost baseline and deliverables throughout the process.

Responsibilities

• Review Purchase Request (PR) and Scope of Work (SOW) specifications with requesters and end-users to ensure accuracy and completeness with regards to acquisition and technical applications
• Lead pre-bid Requirements and prepare and send Invitations to Tender, Requests for Proposal (RFP) and Requests for Quotations (RFQ) to vendors, E Sourcing and E Auctions along with Preparing of technical and commercial evaluations
• Responsible for contractual instruments including Purchase Orders (POs), Blanket Purchase Agreements (BPA), Service Maintenance Agreements (SMA) and contracts with all required documents and information for management approval and award
• Maintain all files and data relating to Tenders, BPAs, and contracts as appropriate
• Accomplish procurement and contract administration duties during vendor execution including but not limited to the follow-up on deliveries of goods and services, coordinating & resolving non-conformances (returns, shortages, Delay in deliveries and quality issues), preparing expediting/penalty reports as per the company policy and vendor\'s payment, and maintaining good end user relationships
• Develop new vendors, obtain pricing information, and conduct market surveys for proposal development and management initiatives
• Responsible for ensuring timely turnaround of approved PR\xe2\x80\x99s into PO (As per fixed SLA\xe2\x80\x99s)
• Assist store team for Maintaining Inventory Levels and Materials on a regular basis
• Ensure all procurement activity and documentation is compliant with procurements SOP\xe2\x80\x99s
• Support other employees of the Contracts and Procurement Department in fulfilling their roles
• Delegate appropriate tasks and responsibilities as required
• Prepare required documents and coordinate with the Security section to obtain gate pass approval for vendors
• Maintain the confidentiality and security of all company documents
• Support procurement audits and be available to assist in all inspections and reviews
• Develop the use of best practices and tools for execution and management of workload as appropriate

Skills

Knowledge - Experience

• 7-10 years of previous purchasing or contracts experience
• An excellent grasp of Microsoft Office software is required
• Preferably with proven experience as a Buyer in Facility Management especially in Soft and Hard Services including all corporate requirements

Knowledge - Education

• Bachelor degree in business administration or equivalent field is preferred or equivalent years of experience in same field
• Professional Certificates in Procurement are an advantage

Hard skills

• Financial Analysis
• Intermediate Computer skills
• Sales Research & Development
• Proficiency in using the ERP system is preferred

Soft skills

• Customer Relationship Management
• Business Process Analysis
• Customer Complaint Handling
• Proven ability to multitask in a fast-paced environment is an advantage
• Ability to interact in a professional manner with all levels of employee and end-user is preferred
• Ability to communicate effectively in Hindi is an advantage

Transguard Group