Business Support Administrator Maternity Cover

United Arab Emirates, United Arab Emirates

Job Description

:KEY ACCOUNTABILITIES:
  • Provide administrative support to the Department Head and all Staff in a manner consistent to meet department goals and objectives including drafting and preparing letters
  • Manage the documentation issued and received for the Project team and handing over to filing team as per department protocol
  • Preparation of expense claims - medical expenses, school fees, general expenses for the team
  • Manage, co-ordinate and follow-up project NOCs and approvals
  • Responsible for project records and documentation to be made available on request.
  • Assist in completing all required formalities as per department process & procedures to ensure successful delivery of Projects including Project Manager Nomination form and Sign-off forms.
  • Tracking and Filing of the financial bonds received for projects.
  • Tracking the travel schedule and vacation planning for the Project team.
  • Take, prepare and review the Minutes of Meeting of department meeting and assist the team by following up on the pending issues.
  • Coordinate with external parties and DPW departments in arranging meetings, appointments, and establish a professional rapport by promptly attending to requests, emails, queries and complaints.
  • Liaison with the Project Site Office Coordinators in handling the site office administration and following department process and procedures.
  • Manage travel plans and expense control for the team.
  • Preparing departmental reports, KPI reports, new budgets for the ensuing year, year-end budgeting and financial analysis works for management review.
  • Act as an ambassador for DP World at all times when working; promoting and demonstrating positive behaviours in harmony with DP World\'s values and culture; ensuring the highest level of safety is applied in all activities; understanding and following DP World\'s Code of Conduct and Ethics policies
  • Perform other related duties as assigned
JOB CONTEXT
  • The job holder will be required to provide the relevant administration support for smooth running of Project team functions
  • The role requires high level of business acumen and confidentiality in dealing with matters related to the Board, Senior Management and the Function department.
QUALIFICATIONS, EXPERIENCE & SKILLS:
  • Administration / Office Professional Diploma or Certificate
  • Bachelor degree level not required but preferred
  • Proficiency in Microsoft Applications (Word, Excel, Outlook, PowerPoint, Visio) and usage of Internet
  • Excellent verbal and written skills are required. Fluency in English language is mandatory. Arabic, French or Spanish an advantage
  • Minimum of 5 years\' experience working as an Administrator within a large organisation
  • Previous experience in a project management department not required but preferred
Skills
  • Very strong administration and analytical skills
  • Well-developed planning and organising skills and the ability to perform well under pressure
  • Strong attention to detail, accuracy and quality of work
  • Self-starter with energy and drive who takes initiative and is proactive in approach
  • Adaptable with the ability to manage multiple tasks and juggle priorities
  • Strong interpersonal influencing and impact skills skills
  • Business acumen and confidence in dealing with senior management
  • Team player

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Job Detail

  • Job Id
    JD1738891
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    United Arab Emirates, United Arab Emirates
  • Education
    Not mentioned