Job Description

:

We are a fast-growing and dynamic international company with operations across six countries. As we scale, we are looking for a

proactive, hands-on

professional

to optimize business operations, coordinate key activities, and support leadership in execution. This role is

focused on operations

--enhancing workflows, solving inefficiencies, and ensuring teams work efficiently. Additionally, you will

support the CEO on business priorities and assist with key administrative tasks where necessary.

Main Responsibilities:

1. Business Operations & Process Coordination

Ensure smooth daily operations by coordinating and improving internal business processes. Identify inefficiencies and propose improvements to increase efficiency and reduce manual work. Research and recommend better software tools, automation solutions, and AI-powered processes for operational efficiency. Document standard operating procedures (SOPs) to improve consistency across departments, ensuring teams follow best practices. Track key performance metrics and provide insights for continuous process improvement. Oversee relationships with key service providers, suppliers, and vendors to ensure smooth business operations.

2. Cross-Team Collaboration & Business Support

Act as a central coordination point, ensuring smooth execution of cross-department projects. Support teams in managing internal workflows and resolving operational inefficiencies. Maintain and update company policies, documentation and internal records, ensuring easy access to critical information. Coordinate key business activities, such as scheduling company-wide meetings and supporting event logistics (including travel arrangements for staff). Troubleshoot operational issues and propose practical solutions. Assist in tracking operational budgets and expenses related to travel, office management, and process improvements.

3. CEO Support & High-Level Assistance

Assist the CEO with business execution tasks, ensuring projects move forward efficiently. Act as a bridge between the CEO and teams to ensure effective execution of company priorities, ensuring business goals are converted into clear, actionable plans, ensuring alignment across teams. Conduct research, prepare reports, and create presentations to support decision-making. Support the CEO on high-level administrative tasks where necessary, such as coordinating schedules, managing key documents, and following up on key action points. Occasionally handle confidential and strategic projects, assisting in planning and execution.

Qualifications and Experience:

Experience & Mindset

2+ years of experience in operations, business support and coordination role within a high-growth or fast-scaling company. A track record of improving processes, implementing automation, and driving efficiency. Experience working in dynamic, fast-scaling environments (startups, tech, or high-growth industries preferred).

Technical & Soft Skills

Strong problem-solving and analytical mindset--you love figuring out better ways to work. Experience using automation tools, AI solutions, and project management software (like Asana, Notion, or Miro). Great communication and leadership skills--you can keep teams aligned and focused. Highly organized, adaptable, and able to prioritize in a high-growth environment. Self-driven and able to work independently while thinking strategically.

Why Join Us?

Work directly with leadership and have a high impact on the company's success. Be part of a fast-growing international company with exciting career growth opportunities. A dynamic and collaborative team--we move fast and get things done! No bureaucracy--execute fast, innovate, and make a real difference.
If you love

solving operational challenges, streamlining processes, and helping teams succeed

, we'd love to hear from you!

About Nexus Solutions:

Kayan Technology LLC is part of Nexus Solutions (www.nexus-solutions.io), a group operating across six countries. We specialize in operational, consulting, and software services, with a core focus on regulatory compliance and supporting client needs in a dynamic global environment.

What We Offer:

Premium Medical Insurance: Your health and well-being are our priority. Performance-Based Bonuses: Annual rewards based on your contribution and impact. Annual Flight Allowance: Financial support for your travel needs. Corporate Benefits: Including gifts for special occasions and team-building activities. Visa Sponsorship: Full visa support to ensure seamless work continuity.
At Nexus Solutions, we value our people and foster a culture of growth, collaboration, and innovation. By joining our team, you'll be part of a company that appreciates your skills and empowers you to make a meaningful impact.

Job Type: Full-time

Application Question(s):

When would you be available to start if offered the position? Are you able to commute to our office in Business Bay? What operational tools or software have you successfully implemented in a company? How do you measure and track operational efficiency improvements? Describe a time when you worked closely with leadership to drive company effectiveness. How do you approach training employees on new operational processes or tools? What strategies have you used to foster continuous improvement in an organization? Are you able to travel occasionally to Europe if needed (e.g., please confirm if you require a visa)? What are your salary expectations for this position?
Expected Start Date: 10/03/2025