Who We Are: Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to my imagination in Arabic, KAYALI provides a modern fragrance experience inspired by Monas rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the worlds most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles. Our mission: To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world. Summary: Reporting directly to the Senior Global Brand Director this role will be pivotal support providing administrative and operational support to the marketing team. This role will assist with the planning, execution, and tracking of marketing campaigns, events, and initiatives to drive brand awareness and sales. Requirements Essential Duties and Responsibilities:
Provide administrative support to the marketing team, including scheduling meetings, making travel arrangements, and preparing expense reports
Raise Purchase Orders (POs) to ensure that suppliers are approved within the ERP system
Setting up new vendors to be approved within the ERP system
Manage expenses for the department. Raise any anomalies with the Director immediately to resolve.
Assist with the coordination and logistics of marketing events, product launches, influencer activations, and promotional activities
Compile and distribute marketing reports, analytics, and sales data to relevant stakeholders
Maintain organized marketing files, databases, and archives of creative assets
Manage inventory and distribution of marketing collateral and product samples
Assist with marketing calendars to ensure that product supplies match requirements while keep track of budgets and spend
Collaborate with finance to ensure the timely payment of suppliers and reconciliation of marketing spend
Provide backup for general office duties like arranging stock room, sorting mail, ordering supplies etc.
Maintain accurate records and documentation of influencer collaborations and campaign metrics.
Help coordinate influencer gifting, product mailings, and sample distribution as needed.
Tracking the Influencer Marketing budget for product mailings
Work closely with the logistics team to manage all Influencer shipments.
Maintain relationships with existing suppliers
Co-ordinate with samples approvals
Requirements:
Bachelor's degree in Marketing, Communications, Business or related field
1-2 years of experience in marketing, administration or related role
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
Proficiency with Microsoft Office suite including excel
Ability to work in a fast-paced environment and meet deadlines
Keen attention to detail and commitment to accuracy - especially number data entry
Demonstrated experience with purchase orders, reconciliation.
Preferred Qualifications:
Prior experience supporting marketing efforts for a beauty, cosmetics or fragrance brand
Familiarity with Adobe Creative Suite (Photoshop, InDesign, Illustrator)
Knowledge of email marketing platforms like Mailchimp or Constant Contact
Benefits Our Benefits & Perks:
Premium Medical/Dental/Vision coverage.
Employee discounts on all Huda Beauty, Wishful, and Kayali products.
Quarterly product gifting.
Kayali is committed to building diverse and inclusive teams and upholding an equal employment workplace that is free from discrimination. We hire stellar individuals regardless of their race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical conditions, disability, or veteran status. If you need reasonable accommodation at any point in the application or interview process, please let us know.
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