Job Description

Billing Assistant
We are hiring a Billing Assistant into the Legal Administration team in our Dubai office.


In many of our offices, 'Hubs' have transformed how PA services are delivered; with team members sharing the workload. Hubs also provide opportunities for developing a broader range of skills for pursuing a defined career path, networking and knowledge-sharing.


This role sits within the CERE Hub working closely with the PA and Finance teams.




MAIN DUTIES AND RESPONSIBILITIES


• Taking responsibility to ensure work is undertaken in the most appropriate way to maximise efficiency.
• Managing expectations in terms of deadlines and outcome of tasks assigned.
• Client take-on and opening of matters in iManage.
• Processing invoices and simple expense claims.
• Develop expertise in the firm's complex billing system, processes and key client billing requirements.
• Understanding the end-to-end billing process including creating standard bills, disbursements, amending narratives and raising credit notes.
• Document and share client billing requirements with PA team.
• Work closely with credit control team to resolve billing reversals, client queries and keep track of provision of invoices to clients.
• Ensure urgent billing requests are promptly communicated to the appropriate PA and fee earners.
• Be a flexible team member who provides billing guidance and assistance to different areas of the business.
• Ensure clear and concise record keeping relating to billing tasks undertaken and correct filing of tasks and supporting materials (e.g. email instructions / discussions).



ABOUT YOU


• Previous experience using SAP - essential
• Previous experience within a professional services environment
• Knowledge of Microsoft Office Suite in particular advanced Excel experience
• Strong organisation and prioritisation skills
• Good verbal and written communication skills
• GCSE Maths and English Grade 6 and above or equivalent
• Ability to demonstrate problem solving skills
• Flexible approach to working practices in order to meet business needs
• Good verbal and written communication skills
• Friendly, personable and approachable
• Adaptable and flexible approach
• Conscientious and diligent
• Remains calm under pressure
• Eager to learn and develop skills
• Adopt a can do attitude
Job ID 4694