Job Description

Job Locations: Sharjah
Salary Range: AED 2500 – 4000 + other company benefits
 
 
Job Responsibilities:
Handling intake, scanning, verification, and archiving of documents in physical and digital records 
Updating and maintaining document management systems and physical records. 
Maintain confidentiality around sensitive information.
Prepare and float tender invitations (ITTs, RFPs, RFQs…etc.) Prepare Tender Documents and maintain a record of all the tender queries and RFIs.
Prepare the replies to the tender quires as per management instructions and prepare Notice to tenderers.
Receive all the tenders and ensure full compliance with the ITT instruction.
Prepare Tender analysis as per management instructions.
Submit Post Tender Clarification (PTCs) where applicable.
Prepare LOAs for the winning tendered and prepare final contract documents for signature.
Maintain full record of all project communications, prepare, and submit letters to all stakeholders as per management instructions.
Maintain full list of approved vendors and maintain the vendors registration process and contact details.
Maintain all project drawings from Tender drawings, IFC, Authorities approved drawings and all approved revisions in chronological order.
Maintain all project handover documents, including as-built drawings, Operations and Maintenance catalogs, and all warranties.
Maintain full record of the weekly and monthly reports received from the consultant’s contractor’s and facilities management companies.
Perform other secretarial and administration duties as needed.

Job Requirements:
Minimum 5 years of work experience as a Document Controller/ Secretarial work in UAE, preferably with a Construction Company, Engineering Consultant, or a Developer. 
Degree in relevant filed from a reputed organization.
Familiarity with project management is required. 
Hands-on experience with MS Office, with proficient typing and editing skills. 
Excellent communications skills and strong command on English language. 
Data organization skills and attention to details. 
Experience in Document control software is an advantage. 
 
Candidates with relevant experience can share their CV at info(at)aycaglobal(dot)com

Skills Required