Job Description

Main Responsibilities:

• Able to manage the department on day-to-day basis.
• Coordinate and manage purchasing of goods and services, including sourcing, ordering and tracking deliveries.
• Monitor inventory levels and conduct regular stock check to ensure availability of items while preventing overstocking.
• Perform vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency.
• Review purchasing agreements with vendors, monitor their performance and renegotiate contracts.
• Manage purchase orders, oversee shipping schedules and maintain purchase records.
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using company nominated suppliers where applicable.
• Manage the database of active local contracts with suppliers.
• Ensure a comprehensive system for allocating and reconciling purchase requests.
• Monitor all areas of purchasing including contracts, market surveys, HACCP and nominations.
• Prepare the month end accounts reports in an accurate and timely manner.
• Assist with budget tracking, reporting, providing insights on purchasing trends and cost-saving opportunities.

Candidate Profile:

• Minimum 2 years of experience in a similar role in a 5-star hotel environment (in stores / receiving sections).
• 3-4 years' purchasing/procurement experience within a luxury hotel in the UAE.
• Relevant degree in Finance/Accounting or related business discipline, from an academic institution.
• Computer literate with excellent MS Excel skills.
• Strong knowledge of purchasing and inventory management practices, with a focus on cost control and quality.
• Excellent negotiation and vendor management skills, with the ability to build and maintain positive relationships.
• Strong communication skills in English, both verbal and written, with the ability to interact effectively with internal teams and external vendors.
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.
• Exceptional organizational and time-management abilities, with a keen attention to detail.