Job Description

We are seeking a proactive and organised Assistant Operations Manager to support the operational functions of our beauty products division. This role will focus on managing the end-to-end supply chain, production processes, inventory, and distribution channels to ensure efficiency, cost-effectiveness, and the highest level of customer satisfaction. The ideal candidate will possess experience in the beauty or cosmetics industry and a deep understanding of operational workflows to help drive the success of the business.

Key Responsibilities

Operations Management

• Assist in overseeing the daily operational activities of the beauty product line, ensuring smooth production and distribution processes.
• Manage the scheduling of production to meet customer demands, and coordinate with suppliers, manufacturers, and distributors.
• Ensure all processes are compliant with regulatory standards specific to beauty and cosmetic products.
• Oversee inventory management
• Build and maintain strong relationships with suppliers and manufacturers to secure high-quality raw materials and products at competitive prices.
• Monitor the supply chain to ensure timely delivery of products, tracking import/export processes when necessary.
• Optimize logistics to streamline delivery times and reduce costs while ensuring product integrity and quality.

Quality Control & Product Compliance:

• Collaborate with the quality assurance team to maintain high product standards in line with industry regulations for beauty products.
• Address any quality issues or production delays, ensuring resolutions that maintain product safety and customer satisfaction.
• Ensure that all operational processes comply with local and international cosmetic regulations and safety guidelines.

Team Leadership & Development:

• Lead, mentor, and train a team of production and logistics staff to enhance their skills and efficiency.
• Assist in managing employee schedules, performance reviews, and team development.
• Foster a positive work environment that encourages collaboration and continuous improvement.

Performance Tracking & Reporting:

• Monitor key performance indicators (KPIs) related to production output, supply chain efficiency, and customer satisfaction.
• Analyze operational data to identify trends, inefficiencies, and opportunities for process improvements.
• Prepare and present operational reports to senior management, recommending solutions to enhance operational performance.

Cost Management & Budgeting:

• Assist in managing the operational budget, ensuring cost controls across production, inventory, and logistics.
• Identify areas where cost savings can be achieved without compromising quality or service.
• Work with the finance team to ensure accurate forecasting and budget allocation for operational needs.

Qualifications:

Education: Bachelor's degree in Operations Management, Supply Chain Management, Business Administration, or a related field.

Experience:

Minimum 2 years of experience in operations or supply chain management, preferably in the beauty or cosmetics industry.

Technical Skills:

Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

Experience with ERP systems and inventory management software.

Key Competencies:

• Strong leadership and team-building skills.
• Excellent problem-solving and analytical abilities.
• Detail-oriented with a focus on maintaining high product and service standards.
• Ability to manage multiple tasks and prioritize under pressure.
• Strong communication and negotiation skills, with the ability to liaise with suppliers and cross-functional teams.

Job Type: Full-time

Pay: AED4,000.00 - AED8,000.00 per month