Position SummaryResponsible for overseeing GA administration works including vendor management, medical/life insurance, managing building/office facilities, parking spaces, office supplies, equipment, food items including office cleanliness and building safety measures. Supervising and coordinating administrative tasks for the general affairs team, ensuring the rest of the employees has adequate support to work and to ensure smooth running of our organization operations.Role and ResponsibilitiesGA Administration
Employees medical/life insurance renewal coordination and member list management
Onboarding support by checking new joiners list regularly to provide onboarding items including workstation, welcome kit, mobile phone, stationery, U ready account, IT gears, etc.
Off-boarding support by checking all return items, and other
Office supplies purchase & LPO management
GA contract renewal management including 2 pantry vendors, filtered water machine, Security, cleaning company, coffee machine companies, etc.
Checking & correcting attendant reports (Weekly/Monthly) and report to part leader and HoD
Company lease car management: Individual car renewal, temporary car arrangement
Support GA part leader for office renewal of Dubai and GCC offices
Reporting total GA expenses regularly to the part leader
Building Management
Office layout management including modification of the space whenever requested, quotation comparison, and raising the budget approval
Checking the office premise regularly to find the area of improvement for a reporting and fixing
Supervising office cleanness checking including meeting rooms, common area, toilets, etc.
Renewal & conducting of building services such as pest control, AC duck cleaning, AMC (Annual Maintenance Contract, etc.)
Replace of old/broken furniture or IT items in a timely manner
Be a contact point for Tecom for building related issue to solve the problem in a short time frame
Parking spaces management
Skills and Qualifications
5-7 years relevant experience
Communication, interpersonal and negotiation skills
Organizational and Leadership skills(as a sub-part leader)
Proficiency in MS Office (PPT, Excel, Word)
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