Job Description

Job: Assistant, Faculty Support Work Location: Qatar Organization: Medical Education Division Work Days: Sunday-Thursday Sponsorship Eligibility: No Classification: Full Time Posting End Date: 12/30/2024

Position Summary

The position performs a wide range of administrative activities that supports the academic initiatives of the faculty members.

Job Responsibilities

Acts as a source of information for students, faculty, staff, and external stakeholders, answering program- related queries, assisting students in completing residency applications, forms, etc., and coordinating with student advisers. Compiles and maintains a list of students and advisers, assist with scheduling meetings, and maintains all learning records. Assists in organizing career events, guest lectures, seminars, etc., by collating details of participants and visitors, assists in creating program newsletters/posters and handouts, and arranges logistics and catering for events. Liaises for the weekly course schedules and other clerkship information required by faculty members. Provides cross-coverage within the Division and assists with proctoring exams as required. Maintains electronic calendars of faculty members, schedules appointments, arranges meeting logistics, room reservation, remote meeting setup, itinerary, materials, and records, transcribes and distributes meeting notes as required. Reconciles and provides word-processing, spreadsheet, and presentation services, including preparing newsletters, correspondence from hand or type-written notes, and editing and formatting documents. Prepares, formats, edits, proofreads coursework, syllabi, handouts, presentations, etc., and scans and uploads/posts the same on the learning management system. Initiates and tracks purchase requisitions for inventory and supplies required by the faculty members and students. Assists the faculty members in submitting travel and other reimbursement claim forms and tracking to ensure they are processed as per established guidelines. Maintains the faculty area workroom, ensuring appropriate equipment, stationery supplies, and materials are available and in working condition. Receives and distributes correspondence and coordinates with the mailroom for courier services as required. Maintains the inventory of white coats for faculty members and coordinates the laundering as required. Performs other duties as assigned.

Education

Bachelor's Degree

Experience

Bachelor's Degree in any discipline (preferably administrative sciences) with 4-5 years of administrative experience. Prior experience in higher education, healthcare, or research setup is an added advantage.

Knowledge, Skills and Abilities

Customer-focused with strong verbal and written communication skills. Attention to detail with the ability to work independently and as part of a team. Strong organizational skills and the ability to multi-task in demanding timeframes. Proficient in MS Office Suite of products Word, Excel, PowerPoint, Outlook etc.

Licenses and Certifications

Working Conditions/Physical Demands

Weill Cornell Medicine-Qatar was established in 2001 as a partnership between Cornell University and Qatar Foundation (QF). The first medical school in Qatar and a pioneer of coeducation at the university level, WCM-Q offers an integrated Six-Year Medical Program that incorporates pre-medical and medical studies and leads to the Cornell University M.D. degree. Teaching is by Cornell and Weill Cornell faculty, including physicians at Hamad Medical Corporation (HMC) who hold Weill Cornell appointments. Enrollment has grown rapidly from 25 first-year pre-medical students in the fall of 2002 to over 300 students from more than 30 countries today. WCM-Q is part of Weill Cornell Medicine in New York City, which was founded over 100 years ago, and shares the same mission:

to provide the finest education possible for medical students

to conduct research at the cutting edge of knowledge

to improve healthcare both now and for future generations

to provide the highest quality of care to the community

WCM-Q's home city is Doha, a thriving cosmopolitan metropolis with a culturally diverse population, a rapidly growing economy, and modern infrastructure. WCM-Q is a member of Qatar Foundation, a not-for-profit organization with multiple centers focused on education, research and innovation, and community development. WCM-Q is located within Education City, the flagship development of QF, which occupies more than 12 square kilometers and is home to some of the world's leading educational institutions, including Hamad Bin Khalifa University, and overseas campuses of elite universities, such as VCUarts Qatar, Texas A&M University at Qatar, Northwestern Qatar, Georgetown University in Qatar, Carnegie Mellon University in Qatar, and HEC Paris in Qatar.

Weill Cornell Medicine-Qatar is an Equal Employment Opportunity/Minorities/Females/Vet/Disabled employer.