JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.We are looking for a facilities coordinator for our Integrated Facilities Management business line.About JLLWere JLL. Were a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying, and investing in real estate.If youre looking to step up your career, JLL is the perfect professional home. At JLL, youll have a chance to innovate with the worlds leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. Youll also make long-lasting professional connections through sharing different perspectives, and youll be inspired by the best. Were focused on opportunity and want to help you make the most of yours. Achieve your ambitions - join us at JLL!Location: Dublin, IrelandRole PurposeThe Assistant Facilities Manager (AFM) is responsible for ensuring a high level of client satisfaction within their areas of responsibility and support the local team. Delivering key initiatives as well as ensuring consistency in processes and operational in Facilities Management delivery. Driving a superior service resulting in client satisfaction across their buildingsWhat this job involves * Client/Stakeholder Management

• Deliver excellent customer service to meet client expectations
• Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels
• Monitor procedures to ensure clients expectations are conveyed and worked upon
• Act as the lead point of contact for site delivery
• Attend regular meetings with Clients/Stakeholders

People Management * Manage contractor performance, including allocating resource, delegating workload, and ensuring adherence to best practice.

• Actively encourage an environment that supports teamwork, co-operation, and performance excellence within team
• Assist in mentoring and enabling Training & Development of team members
• Chair weekly operations meetings: ensuring minutes are taken and distributed
• Utilise Workday in relation to Performance Management and Development Plans

HSE, Security & Quality Management * Ensure that all defined services are completed in accordance with all operating procedures, statuary requirements, and within the Health and safety guidelines.

• Ensure compliance with statutory regulations on fire, health, and safety standards
• Understand & actively support JLLs Quality Management program
• Build an effective relationship with Client Functional Teams (GRE, GSI, HSE)
• Ensure audit compliance across CMO/Playbook

Procurement & Vendor Management * Ensure that contracted resources deliver work to meet quality targets, addressing and ensuring the correction of under-performance issues.

• In conjunction with the sourcing team, manage contracts to assure high quality and cost-effective services
• Chair monthly meetings with Key Service Partners
• Regularly review contractual agreements and identify potential cost savings
• Ensure full compliance with on-site permit system

Financial Management * Manage processing and controlling of purchase orders, invoices, and work orders.

• Assist and monitor financial processes to ensure account payable procedures are followed at all times
• Supporting the preparation of forecasts & financial reporting
• Attend monthly budget meetings (where required)
• Ensure regular review of GRNV and Forecasting

Site Operations Management * Ensuring Site Inspections are carried out. Issues highlighted through site inspections

• Support the completion of all account required reports and documentation to meet specified deadlines.
• Seek ways to reduce costs and improve operational standards
• Act as point of contact for security/alarm responding
• Deputise for the Facilities Manager when appropriate.

Risk Management * Adhere to JLLs business conduct by ensuring compliance with the firms guidelines, procedures, and strategies

• Assist in the collation and preparation of FM Audit and reporting documentation
• Assist in the implementation and management of property risk management program
• Support the implementation and monitoring of disaster recovering and business continuity plans
• Follow established escalation procedures and incident reporting procedures
• Achieve Key Performance Indicators and Service Level Agreement targets

Sound like you? To apply you need to be able to demonstrate the following skills and experience:Key Skills * Team player, hard worker, good interpersonal skills, ability to communicate well in both oral and written reports

• Customer focus
• H&S focus
• Excellent organisational and communication skill (both written and oral)
• Excellent people skills and ability to interact with a wide range of client staff and demand

Experience * Minimum 3 - 5 years experience in a facility management role

• Ability to work autonomously and as part of a multi-functional team
• Ability to work within a fast-paced environment
• Highly disciplined and strong attention to detail
• A strong understanding of technical operations/delivery

What you can expect from usYoull join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...Apply today atLocation:On-site -Dubai, AREIf this job description resonates with you, we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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