Job Description

The Accountant will manage day-to-day accounting operations, including preparing invoices, issuing quotations, tracking payments, handling tax-related tasks, petty cash management, and financial communication. This role also involves maintaining up-to-date financial records, assisting with rental payments for machines, preparing tax filings, and ensuring compliance with all financial regulations.

Key Responsibilities:

1. Invoice & Quotation Management:

• Typing, preparing, and issuing professional tax invoices.
• Preparing and sending professional quotations to clients.
• Recording incoming and outgoing invoices in the financial system.
• Ensuring invoices and quotations are filed and accessible for audits.

2. Email & Communication Management:

• Sending and receiving professional communication via email.
• Ensuring timely responses to vendor and client inquiries.
• Managing and organizing email correspondence related to financial matters, including tax notes and transaction follow-ups.

3. Data Entry & Record Keeping:

• Accurately recording financial data in the company's accounting software.
• Recording payments, tracking due dates for payments (especially for machine rentals), and ensuring timely payment follow-up.
• Regularly updating financial records to ensure accurate tracking of all transactions.

4. Tax Filing & Compliance:

• Preparing and filing taxes regularly.
• Keeping track of tax deadlines and ensuring timely submissions.
• Sending tax notes to clients and vendors as required.
• Ensuring compliance with local tax laws and regulations.

5. Payments Management:

• Recording payments received and issued.
• Managing and tracking rental payments for machines and ensuring payments are made on time.
• Coordinating with vendors and clients for payments due.
• Filing receipts and maintaining records for financial reporting.

6. Transaction Management:

• Overseeing all financial transactions, ensuring they are processed correctly and timely.
• Managing the cash flow related to machine rentals, vendor payments, and client payments.
• Following up on any outstanding transactions to ensure timely resolution.

7. Petty Cash Management:

• Maintaining the petty cash fund and ensuring it is properly reconciled.
• Recording and tracking all petty cash expenses, ensuring they are appropriately documented.
• Ensuring sufficient petty cash is available for day-to-day operational needs.
• Reporting petty cash expenses to the Finance Manager for approval.

Day-to-Day Schedule:

• Monday-Saturday: 6:00 AM - 5:00 PM

6:00 AM - 7:00 AM:

• Check and respond to emails, including preparing and sending quotations.
• Send out professional tax invoices and tax notes to clients.

7:00 AM - 10:00 AM:

• Record invoices in the financial system.
• Process and record payments received and check due dates for rental payments.

10:00 AM - 11:00 AM:

• Break.

11:00 AM - 1:00 PM:

• Enter data into accounting software.
• Ensure financial records are accurate and updated, including rental transactions.

1:00 PM - 3:00 PM:

• Prepare tax filings and organize related documents.
• Track payment deadlines for rentals and client contracts, sending reminders if needed.

3:00 PM - 4:30 PM:

• Review transactions, ensuring all payments are recorded and processed.
• Reconcile and report petty cash expenses.

4:30 PM - 5:00 PM:

• Final check of emails and financial records for the day.
• File and store documents for future reference.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.
• Proficiency in accounting software and Microsoft Office Suite.
• Strong organizational and communication skills.
• Knowledge of tax filing procedures and rental payment management.

Skills:

• Detail-oriented with strong analytical skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Experience in managing rental contracts, petty cash, and associated payments is a plus.

Job Type: Full-time

Pay: AED2,000.00 - AED3,000.00 per month

Application Question(s):

• Work in Sharjah sajja industrial area

Experience:

• As a general accountant: 3 years (Required)

Application Deadline: 07/10/2024