Job Description

Key Responsibilities:

1. Document Control:

o Maintain and oversee the organization's document management system.

o Ensure proper filing, version control, and indexing of all documents (both physical and digital).

o Manage document classification, review, and approval workflows.

o Coordinate with departments to ensure accurate and up-to-date documenta on.

o Facilitate document retrieval and ensure proper archival of records.

2. E-Archiving:

o Implement and maintain e-archiving solutions for storing digital documents and records.

o Ensure proper categorize on and tagging of documents for easy search and retrieval in electronic archives.

o Establish long-term storage solutions for electronic records, ensuring they are backed up and accessible.

o Ensure compliance with data protection and legal requirements for electronic records storage.

3. Compliance & Quality Control:

o Maintain document control procedures and ensure compliance with company standards and regulatory requirements.

o Perform regular audits on document management practices to ensure proper document lifecycle management.

o Ensure confidentiality and security of sensitive documents and information.

4. Collaboration & Communication:

o Collaborate with project teams, departments, and external stakeholders to ensure smooth document flow and control.

o Provide training and guidance on document management and e-archiving systems to staff members.

o Assist with the development of document management policies and procedures.

5. Technology Integration:

o Work with IT teams to integrate and opmize document management systems (DMS) and e-archiving tools.

o Stay updated with new document control and e-archiving technologies and recommend improvements or upgrades.

6. Reporting & Documentation:

o Maintain accurate records of document management activities and generate reports as needed.

o Create and maintain detailed logs for all documentation transactions and movements.

Qualifications & Skills:

? Education: Bachelor's degree in information management, Business Administra on, or related field.

? Experience:

o Minimum 3-5 years of experience in document control, with a focus on e-archiving.

o Experience with document management systems (DMS) and electronic archiving solutions.

o Familiarity with ISO, legal, and regulatory requirements for document management.

? Technical Skills:

o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

o Experience with document management software (e.g., SharePoint, Documentum, OpenText).

o Knowledge of cloud-based storage solutions and electronic archiving tools.

Job Types: Full-time, Temporary
Contract length: 6 months

Pay: AED5,000.00 - AED6,000.00 per month

Application Question(s):

• Are you willing to work for 6 months temporary contract?
• Can you join immediately?
• Are you agree for 5000 AED - 6000 AED salary?
• Do you have hands on experience in Document Management Software (SharePoint, Documentum, Open text)

Experience:

• Archive clerk / document control: 3 years (Preferred)