Job Description

Job Summary:

The Accounts and Admin Executive is responsible for managing the financial records and administrative operations of the freight forwarding company. This role involves handling accounting tasks, maintaining office operations, and supporting the management team to ensure efficient and effective business processes.

Key Responsibilities:

Accounts Management :

Accounts Payable and Receivable: Process invoices, record payments, and manage collections to ensure timely payments and receipts.

Financial Reporting : Prepare monthly financial statements, balance sheets, and profit & loss statements. Assist in the preparation of annual budgets and forecasts.

Bank Reconciliation : Perform regular bank reconciliations to ensure accurate recording of financial transactions.

Expense Management : Monitor and control office expenses, ensuring they are within the allocated budget.

Tax Compliance : Ensure compliance with local tax regulations, prepare tax returns, and coordinate with external auditors during audits.

Payroll Processing : Administer payroll, including calculating salaries, benefits, and deductions, and ensuring timely disbursement to employees.

Administrative Support :

Office Management : Oversee day-to-day office operations, including maintaining office supplies, managing office equipment, and ensuring a clean and organized work environment.

Record Keeping: Maintain accurate and organized records of all financial transactions, contracts, and other important documents.

HR Support: Assist in HR functions such as recruitment, onboarding, employee record maintenance, and addressing employee queries.

Communication : Manage company communications, including answering phone calls, responding to emails, and handling correspondence with clients and vendors.

Meeting Coordination: Schedule and coordinate meetings, conferences, and appointments for the management team.

Qualifications:

Education : Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Experience: Minimum of 2 years of experience in accounting and administrative roles, preferably in the logistics or freight forwarding industry.

Technical Skills : Proficiency in accounting software (e.g., QuickBooks, SAP) and MS Office Suite (Excel, Word, PowerPoint).

Knowledge : Strong understanding of accounting principles, financial reporting, and tax regulations.

Communication: Excellent verbal and written communication skills. Ability to interact professionally with clients, vendors, and colleagues.

Organizational Skills : Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Attention to Detail : High level of accuracy and attention to detail in handling financial records and administrative tasks.

Problem-Solving: Ability to identify issues and develop effective solutions independently.

Work Environment:

Office-based role with occasional travel to client locations as required.

Collaborative work environment with opportunities for professional growth and development.

Salary : AED2500 ~ AED3500/-

Leave and Benefit : as per UAE Regulation.

Job Types: Full-time, Part-time, Permanent

Pay: AED2,500.00 - AED3,500.00 per month

Expected hours: 40 - 48 per week

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s):

• Your Nationality?

Education:

• Bachelor's (Preferred)

Experience:

• Accounts: 2 years (Preferred)

Language:

• English (Preferred)

Application Deadline: 21/07/2024