Job Description

AP Accountant
At a glance


Job Category


Finance - Accounting
Years of Experience


Minimum 1 year
Contract Type


Unlimited contract
Job Schedule


Full time
Locations


Dubai Head Office
Legal Employer


HERMES MIDDLE EAST
Posting Date


02/28/2025, 04:44 AM
Details of the job

Responsibilities:

1. Travel-Related Expenses

Process and reconcile employee travel expenses, ensuring compliance with company travel policies. Verify receipts and supporting documentation for travel-related claims. Prepare and submit expense reports for approval in a timely manner. Maintain an organized record of all travel expenses and reimbursements. Assist employees with inquiries related to travel expense policies and procedures.

2. Call Verification to Cross-Check IBAN Numbers

Conduct verification calls to relevant parties to validate IBAN (International Bank Account Number) details. Ensure accuracy of bank account information to prevent errors in financial transactions.

3. Handling of Petty Cash

Manage and monitor the petty cash fund, ensuring proper documentation and accountability. Process petty cash requests and disbursements in accordance with company policies. Reconcile petty cash transactions and prepare replenishment requests as needed. Maintain accurate records of all petty cash transactions and balances.

4. Payments Upload in Kyriba System

Prepare and upload payment files into the Kyriba system accurately and in a timely manner. Verify payment details, including amounts, bank accounts, and supplier information, before uploading. Troubleshoot and resolve any issues related to payment uploads in collaboration with the finance and IT teams. Maintain a secure and organized record of all payment uploads and related documentation.

5. Supplier Payments Related to Staff Travel (Hotel Accommodation & Air Ticket Purchases)

Process supplier payments for staff travel expenses, including hotel accommodations and air ticket purchases. Verify invoices and ensure they align with approved travel requests and company policies. Coordinate with travel agencies, hotels, and airlines to resolve payment-related issues. Reconcile travel-related payments with employee expense reports and travel budgets. Maintain accurate records of all travel-related supplier payments and ensure proper documentation.

6. Refinitiv Check

Conduct comprehensive checks using the Refinitiv system to verify financial and compliance-related information. Perform due diligence on clients, suppliers, and other third parties to ensure compliance with anti-money laundering (AML), know-your-customer (KYC), and other regulatory requirements. Analyze and interpret data from Refinitiv to identify potential risks or discrepancies. Prepare detailed reports summarizing findings from Refinitiv checks and escalate any issues to the Compliance Manager or relevant stakeholders. Maintain accurate and up-to-date records of all checks conducted in the Refinitiv system.

7. Other Accounting Work as Delegated by the Manager

Perform ad-hoc accounting tasks and projects as assigned by the Accounting Manager or Finance Manager. Support the team during audits by providing necessary documentation and reports.

Requirements:

High school diploma or equivalent; associate or bachelor's degree in accounting, finance, or a related field is a plus. Proven experience in accounting, bookkeeping, or a similar role. Proficiency in accounting software (e.g., QuickBooks, SAP,Oracle) and Microsoft Office Suite (Excel, Word, Outlook). Strong attention to detail and accuracy in handling financial data. Excellent organizational and time management skills. Knowledge of accounting principles and regulations. * Ability to work independently and as part of a team.