SUMMARY OF FUNCTIONS:Coordinates, oversees, and/or performs a wide variety of support activities, secretarial services, and confidential assignments for the office or college. Meet the target related to fundraising.ESSENTIAL DUTIES & RESPONSIBILITIES:

• Serves as the primary point of contact for the Director with other offices, deans, faculty members, and students; by responding to inquiries and satisfying all their needs.
• Provides staff and office support for the office/college, which includes screening and handling telephone communications, greeting and directing visitors, and dealing with administrative issues and inquiries as they arise. Maintaining the office calendar and scheduling appointments.
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.
• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.
• Coordinates and oversees the day-to-day management of supplies and equipment for the office.
• Assists in the scheduling and coordination of the manager's appointments and travel arrangements.
• Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
• Drafts letters, announcements, memos, circulars, and emails, and communicates with all internal and external parties as needed.
• Performs miscellaneous job-related duties as assigned.
• Manages the office's budget and spending requirements and follows up on necessary financial transactions of the Office.
• Supervises all clerical duties of the Office by maintaining organized and easily accessible digital and paper-based resources, retrieving important.
• files, ensuring accurate and timely flow of documents, and reviewing and arranging those which need the Director's signature.
• Ensures that the deadlines of all requirements, tasks, duties and projects are always met by following up with all related parties.
• Maintains regular contact with AU's internal and external parties by communicating the Director's instructions, requirements, and decisions, and briefing him on important issues of interest and feedback.
• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.

QUALIFICATIONS & EXPERIENCE:

• Bachelor's degree in a related field such as business administration, public administration, or communication.
• 3-5 years of experience that is directly related to the duties and responsibilities specified.

KNOWLEDGE & SKILLS:

• Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
• Ability to create, compose, and edit correspondence and other written materials.
• Ability to coordinate and organize meetings and/or special events.
• Excellent customer service skills.
• Excellent communication skills spoken and written.
• Knowledge of planning and scheduling techniques.
• Ability to provide guidance to staff members in other offices.
• Knowledge of fundraising and development principles and practices.
• Familiarity with alumni relations and engagement strategies.

WORKING CONDITIONS:Work is normally performed in a typical interior work environment, which does not subject the employee to any unpleasant elements. The position may entail work after duty hours, on weekends, holidays, and in emergency (i.e. may be subject to on-call responsibilities).

Ajman University