\xef\xbb\xbf\xef\xbb\xbfMust have language requirements, English and preferably Arabic
\xef\xbb\xbf\xef\xbb\xbfExperience in Administration roles in Dubai (experience in real estate is a plus)
\xef\xbb\xbf\xef\xbb\xbfExcellent organisational and communication skills.
\xef\xbb\xbf\xef\xbb\xbfProficiency in software and MS Office.
\xef\xbb\xbf\xef\xbb\xbfDetail-oriented and proactive team player.
Responsibilities:
\xef\xbb\xbf\xef\xbb\xbfOrganising and maintaining a database of potential buyers, market appraisals, and prospecting leads in an Excel format
\xef\xbb\xbf\xef\xbb\xbfUpdating notes and changing next call dates as required.
\xef\xbb\xbf\xef\xbb\xbfPreparing a breakdown of buyer fees based on their offer or asking price.
\xef\xbb\xbf\xef\xbb\xbfHandling additional clauses for Form Fs, which may vary from deal to deal.
\xef\xbb\xbf\xef\xbb\xbfCompiling DLD transactions into an Excel format, especially for valuation visits.
\xef\xbb\xbf\xef\xbb\xbfSharing property finder verified and Bayut TruCheck percentage numbers with the team during weekly meetings, as well as sending weekly KPI reports.
\xef\xbb\xbf\xef\xbb\xbfCreating a OneDrive folder for completed deals, including all relevant documents and a front sheet.
\xef\xbb\xbf\xef\xbb\xbfDrafting offer letters for sellers.
\xef\xbb\xbf\xef\xbb\xbfCoordinating with drivers for document collection and delivery to clients and developers, while assisting with banking cheques on behalf of landlords.
\xef\xbb\xbf\xef\xbb\xbfNotifying the accounts department when SPAs are signed and received to ensure commission claims can be processed.
\xef\xbb\xbf\xef\xbb\xbfMaintaining a record of team members\' lateness and non-shows.
\xef\xbb\xbf\xef\xbb\xbfArranging IT setup for new joiners, including access to Reely, instructions for using the boardroom screen, and finger entry.
\xef\xbb\xbf\xef\xbb\xbfScheduling the company driver for client pickups, property tours, and other appointments.
\xef\xbb\xbf\xef\xbb\xbfGenerating weekly reports on calls, meetings, sales, and overdue tasks and to prepare for team weekly meetings and one to one
Booking meeting rooms for client and team meetings.
\xef\xbb\xbf\xef\xbb\xbfAssisting with document editing as needed.
\xef\xbb\xbf\xef\xbb\xbfAdditional tasks may be assigned by the associate directors as Required
Connecting with developers and completing registrations and scheduling Briefings
Answering calls along with making calls and replying to admin emails