Job Description

We, Ashtar Security & Safety Consultancy LLC are an Emirates International Accreditation center (EIAC) accredited, Trakhees (EHS) and DCAA (Dubai South) approved company with ISO 9001 (QMS), We are Emirates International Accreditation Centre (EIAC) accredited Third Party Inspection Body carrying out various Inspections on Lifting Equipment, Lifting Accessories, Pressure Vessels, Non-Destructive Tests, etc. We carry out specialized inspections on Infrared Thermographic Inspection, Vibration Analysis Test, Glass Barriers Test, Anchoring Points Inspection (Pull-out Tests & Load Test), Torque Tests, Electrical Inspections, Storage / Pallet Racking Inspections, PAT inspections, etc. . We are approved to carry out various Safety Inspections by Trakhees (EHS) and DCAA (Dubai Civil Aviation Authority).

We're currently on the lookout for a Administrator/ Secretary (Female) to work in our Dubai office. The role will suit a confident individual with a proven track record in technical & Engineering and knowledge of third party inspection.

Required Skills:

• Minimum 2 years experience in accounts , Peachtree , and administration work
• knowledge in Ms office, and excel
• knowledge in vat filing
• knowledge about sales and client management
• Maintain the executive's agenda and assist in planning appointments, board meetings, conferences, etc.
• Attend meetings and keep minutes.
• Receive and screen phone calls, and redirect them when appropriate.
• Handle and priorities all outgoing or incoming correspondence (e-mail, letters, packages, etc.)..
• Handle confidential documents, ensuring they remain secure.
• Prepare invoices or financial statements and assist with bookkeeping.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Maintain electronic and paper records, ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.

Requirements

• Minimum 2 years experience in accounts , Peachtree , and administration work
• knowledge in Ms office, and excel
• knowledge in vat filing
• knowledge about sales and client management
• Experience as an executive secretary or in a similar administrative role is a must.
• Proficient in MS Office and "back-office" software (e.g., ERP)
• The candidate should possess in-depth knowledge of accounts management, office management, basic accounting procedures, and the technical vocabulary of relevant industries.
• Understanding fundamental research methods and reporting techniques is crucial.
• Excellent organisational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Obtain a degree in business administration or a related field

Job Type: Full-time