Job Description

We are looking for a reliable and detail-oriented Office Administrator to manage the day-to-day administrative operations of our novomind MEA Dubai office. This role includes overseeing office logistics, managing financial administrative duties, and handling all government-related processes and documentation. The ideal candidate should be proactive, organized, and experienced in dealing with UAE free zone and government authorities.

Key Responsibilities:

1. Office & Administrative Management

Ensure smooth running of daily office operations and maintain an organized working environment. Manage office supplies, maintenance, and relationships with vendors and service providers. Handle travel bookings, meeting arrangements, and company events coordination. Support team members with administrative tasks and internal coordination.
2. Financial Administration

Process and record invoices, payments, and expense claims. Maintain petty cash and oversee office-related purchases.
3. Government & Regulatory Services

Coordinate all company-related government transactions (free zone portals, DED, MOHRE, Immigration, etc.). Handle license renewals, establishment card renewals, visa applications, Emirates ID processing, and employee medical insurance registrations/renewals. Ensure compliance with UAE labor laws and government deadlines. Act as the point of contact for inspections or regulatory inquiries.
4. HR & Internal Support

Maintain employee records, contracts, and attendance reports. Support onboarding and offboarding processes. Coordinate with PROs, legal advisors, and external consultants when required. Keep updated records of company documents, lease agreements, insurance policies, etc.
Requirements:

Minimum 3-5 years of experience in office administration, preferably in Dubai. Strong knowledge of UAE labor and immigration processes, especially in free zone and mainland environments. Experience in handling basic finance and accounting tasks. Excellent written and verbal communication skills in English; Arabic is an advantage. Proficient in Microsoft Office Suite and government online portals (MOHRE, FTA, ICP, GDRFA, etc.). Highly organized, detail-oriented, and able to multitask effectively.
Job Type: Full-time

Application Question(s):

Are you native Arabic speaker? Do you have an experience with accounting tasks?
Experience:

administrative assistant: 2 years (Preferred)
Language:

* English (Required)