Job Description

We are seeking a highly organized and proactive Office Administrator to join our team in Dubai. The Office Administrator will play a key role in managing the day-to-day operations of the office, ensuring a smooth and efficient work environment. The ideal candidate will have strong administrative skills, a keen attention to detail, and the ability to handle a variety of tasks simultaneously.

Key Responsibilities: Oversee and coordinate office activities and operations to ensure efficiency and compliance with company policies. Manage office supplies inventory, order and restock supplies as needed, and handle vendor relationships. Provide administrative support to senior management, including scheduling meetings, preparing reports, and handling correspondence. Maintain and update office records, files, and databases, ensuring accurate and timely documentation. Handle incoming and outgoing communications, including phone calls, emails, and mail, with professionalism and discretion. Assist in the preparation and execution of company events, meetings, and presentations. Ensure the office environment is well-organized, clean, and conducive to a productive work atmosphere. Coordinate and facilitate onboarding of new employees, including setting up workstations and preparing orientation materials. Support HR functions by maintaining employee records, assisting with payroll processing, and managing leave and attendance records. Implement and enforce office policies and procedures, ensuring compliance with legal and regulatory requirements.

Qualifications: Bachelor's degree in business administration, Management, or a related field preferred; equivalent work experience will be considered. Minimum of 3 years of experience in an administrative or office management role. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (e.g., printers, fax machines). Strong organizational and multitasking skills, with the ability to prioritize and manage multiple responsibilities effectively. Excellent communication skills, both written and verbal, in English. Arabic language skills are an advantage. Proven ability to handle sensitive information with confidentiality and professionalism. Strong problem-solving skills and a proactive approach to resolving issues. Ability to work independently as well as collaboratively within a team.

Benefits: Competitive salary and performance-based bonuses. Health insurance. Paid vacation and public holidays. Opportunities for professional development and career advancement. Supportive and collaborative work environment.