Job Description

Company Description

Middle East Building Security (MEBS) & Facility Services, part of the Al Qaisi Group, is a leading provider of security, cleaning, and facility services in Dubai. MEBS is known for delivering exceptional facility solutions with the highest standards of quality and professionalism. It is regulated by the Ministry of Interior and SIRA, ensuring the qualifications and skills of its workforce meet industry standards.

Role Description

Assist with the day-to-day operations of an office by doing tasks such as filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of their supervisors.

Hand over of newly hired personnel's documentations i.e. photographs, passport & employment visa copies, educational certificates etc. Ensure prior preparation of new employee files according to the personal file check list; Maintain the SIRA Portal and Submit all documents for permanent SIRA ID's to staff once residence visa is received. Apply for and Schedule for SIRA training as needed. Submit for SIRA Registration renewal and check for fines if any. Update employee master records on the system i.e. passport copies, photo, warning letters, contract etc. Provide copies of passports, visas if required by sites or clients. Maintain and updating of attendance sheet, manpower deployment. Etc. Ensure that all paper work from staff is followed according to company policies & procedures. Assist in corresponding and organizing training schedules when required. Participate in Emergency and First Aid activities. Maintaining of all kind of client, or staff Reports. Participate in HSE meetings as required. Creation of commercial proposals if required. Maintain record of the pipeline. ISO Renewals auditing and review. Creating and submission of petty cash requests. Creation of new client contracts/ Renewal of existing client contracts. Vehicle Handover forms to be created along with the inspection form and kept in logistics files. Vendor registration and online tendering portals management. Maintain an updated list of all suppliers and third-party contractors. Keep up records and filing both soft and hard copies in order staff and client wise. Spot checking the Camp, and keep an update of room occupancy updates. Receiving from the head of divisions updated attendance sheets and other documents. Provide assistance to operations team during tender processing. Support operations, logistics & procurement teams. Liaise with HR, Accounts & PRO for administrative processes. Ensure smooth coordination of contracts, vendor management & ISO renewals.

Qualifications

Bachelor's degree in Facility Management or related field. Minimum 3-4 years of experience in UAEFacility Management company. Proficiency in MS Office & administrative tasks. Strong communication & coordination skills. Experience in Dialysis facilities is a plus. Knowledge of facility maintenance and operations. Ability to work effectively in a team environment. Attention to detail and organizational skills.
Salary: AED 4500 - 5000

Candidates who can join immediately will be preferred.

Email: careers@mebsfacility.com

Job Types: Full-time, Permanent

Pay: AED4,500.00 - AED5,000.00 per month

Experience:

Facility Management in UAE: 3 years (Required) Administrator: 3 years (Required) * FM Coordinator: 3 years (Required)