Company DescriptionWork with Us. Change the World.At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.We're one global team driven by our common purpose to deliver a better world. Join us. The Administrator supports the Project Lead on administrative tasks for project team, client and other stakeholder internally and externally.

• Also assist in the office wellbeing and compliance with AECOM standards.
• Establishing and maintaining a library of reference documents.
• Be aware of the various record keeping and reporting procedures of the company's quality standards.
• Assist Project Lead to organise and systemise the project administrative activities such as meetings, schedules, tracker, reports etc.
• Assist Project Lead to monitor project team attendance and timesheetAssist Project Lead in the preparation of the minutes of meetings.
• Establishes and maintains files and computerized indexes for active project documents as needed by the Project Lead.
• Office administration duties, office furniture, office well-being.
• Maintenance requests, and materials orders, etc
• Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.
• Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.
• Ensure a cohesive team work with the secretary and projects administrators and managers.
• Maintain excellent serviceability to the entire Environmental department team.
• Assist in arranging for social activities when requested by the Project Lead
• Has strong knowledge of Microsoft Office software, can help prepare letters, presentations, reports in Word/Powerpoint, set up meetings etc

Qualifications

• 8-10 years of Administration experience in an engineering and construction project is a must.
• Demonstrated proficiency with Microsoft Office suite of software products, e.g. Excel, Word, etc.
• Proven accuracy, reliability and completeness in job accomplishment.
• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.
• Effective oral and written communication skills.Ability to compose reports and correspondence in English
• Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
• Must be able to interface with a variety of people with different technical levels and educational backgrounds;must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.
• Must inculcate a can-do spirit to produce consistently accurate results at a fast pace.

Qualification:

• Diploma holder in any field of study.
• Any relevant certifications and training certificates would be a plus

Additional InformationAbout AECOMAECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.Freedom to Grow in a World of OpportunityYou will have the flexibility you need to do your best work with hybrid work options. Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.Join us, and you\'ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we\'ll help you reach yours.All your information will be kept confidential according to EEO guidelines.

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