Administrative Management Assistant (us Citizens Eligible Family Members Only)
Dubai, United Arab Emirates
Job Description
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Announcement Number:
Dubai-2024-009
Hiring Agency:
Consulate General Dubai
Position Title:
Administrative Management Assistant (US Citizens Eligible Family Members Only)
Open Period:
05/16/2024 - 05/31/2024 Format MM/DD/YYYY
Vacancy Time Zone:
GMT+4
Series/Grade:
FP - 0105 7
Salary:
USD $42,391 - USD $62,253 /Per Year
Work Schedule:
Full-time - 80Hrs/PP
Promotion Potential:
FP-NA
Duty Location(s):
1
in
Dubai, AE
Telework Eligible:
No
For More Info:
HR Section
000-000-0000
HRatPost@state.gov
000-000-0000
HRatPost@state.gov
Overview
Hiring Path:
- Open to the public
Who May Apply/Clarification From the Agency:
U.S. Citizen Eligible Family Members (USEFMs) - All Agencies
For USEFM - Actual FP salary determined by Washington D.C.
For USEFM - Actual FP salary determined by Washington D.C.
Security Clearance Required:
Secret/Confidential Clearance
Appointment Type
Temporary
Appointment Type Details:
Definite not to exceed 5 years
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
The work schedule for this position is: Full Time
Start date: Candidate must be able to begin working within a reasonable period of time (8 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end. The successful candidate will step into the role after the current employee's departure.
Start date: Candidate must be able to begin working within a reasonable period of time (8 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end. The successful candidate will step into the role after the current employee's departure.
Supervisory Position:
No
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel Occasional Travel to NCIS Field Office Bahrain or other NCIS offices in the AOR.
Duties
The incumbent serves as Office Manager for a federal law enforcement agency charged with conducting criminal investigations and national security activities and performs broad-ranging administrative functions to relieve superiors of routine details. Responsible for administration and financial management of NCIS\' resources and activities, including budget preparation and reporting. Furnishes a wide range of senior office administration management and reports directly to the NICS Resident Agent in Charge (RAC). Responsible for procurement of contracts and supplies, computer network management, shipping and travel coordination and arrangements, personnel, and maintenance management for residential and official furnishings. Provides program support through logistics and procurement. Incumbent will represent NCIS during meetings with other low and mid-level representatives from other US Consulate and US Embassy sections and organizations. Additionally, incumbent may conduct liaison with host nation or third country nationals in furtherance of the NCIS mission.Qualifications and Evaluations
Requirements:
Applicant must be a U.S. citizen Eligible Family Member (EFM) in order to apply.
EXPERIENCE: Three years of office or financial management experience is required.
JOB KNOWLEDGE: Incumbent performs assignments on own initiative and in accordance with the individual judgment, during lengthy absences of the assigned RAC and SAs. Uses own judgment as to the extent to which action can/should be taken.
*This may be tested*
EXPERIENCE: Three years of office or financial management experience is required.
JOB KNOWLEDGE: Incumbent performs assignments on own initiative and in accordance with the individual judgment, during lengthy absences of the assigned RAC and SAs. Uses own judgment as to the extent to which action can/should be taken.
*This may be tested*
Education Requirements:
Two years of full time post-secondary study at college or university is required.
Evaluations:
LANGUAGE: ENGLISH: Level 4 - Fluent; speaking/reading/writing, may include the ability to translate. This may be tested.
Additional skill test may be required.
SKILLS AND ABILITIES:
Knowledge of standard office equipment (telephones, computers, fax machines [secure and unsecure], copiers, etc.). Ability to research and find supporting data from a variety of sources. Skilled in the use of computer word processing, and bookkeeping software and other office equipment. Ability to manage office computer network. Skilled in preparing an office budget.
Ability to obtain and maintain the \'S" clearance.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
The U.S. Mission is committed to a diverse, equitable, and inclusive workforce. We foster a culture of inclusion where people feel welcome, heard, and confident in their contributions. We strive to provide growth opportunities for everyone, and we empower all employees to be authentically themselves in the workplace.
Additional skill test may be required.
SKILLS AND ABILITIES:
Knowledge of standard office equipment (telephones, computers, fax machines [secure and unsecure], copiers, etc.). Ability to research and find supporting data from a variety of sources. Skilled in the use of computer word processing, and bookkeeping software and other office equipment. Ability to manage office computer network. Skilled in preparing an office budget.
Ability to obtain and maintain the \'S" clearance.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
The U.S. Mission is committed to a diverse, equitable, and inclusive workforce. We foster a culture of inclusion where people feel welcome, heard, and confident in their contributions. We strive to provide growth opportunities for everyone, and we empower all employees to be authentically themselves in the workplace.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Benefits:
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Dubai / UAE may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (Certificate of Release or Discharge from Active Duty), Letter from Veterans Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A certification is any written document from the armed forces that certifies the service member is expected to be discharged or released from active-duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:
All candidates must be able to obtain and hold a medical and security clearance.
To apply for this position click the Submit Application button. For more information on how to apply visit the Mission internet site. https://ae.usembassy.gov/jobs/
To apply for this position click the Submit Application button. For more information on how to apply visit the Mission internet site. https://ae.usembassy.gov/jobs/
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
Eligible Family Member Applicants:
Eligible Family Member Applicants:
- Copy of Sponsor's Orders/Assignment Notification (or equivalent)
- DD-214 - Member Copy 4, Letter from Veterans Affairs, or other supporting documentation (if applicable)
- SF-50 (if applicable)
- Proof of education (Two years of full time post-secondary study at college or university is required)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview, will be contacted via email.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Dubai/UAE.
For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Dubai/UAE.
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Job Detail
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Job IdJD1673034
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IndustryNot mentioned
-
Total Positions1
-
Job Type:Full Time
-
Salary:Not mentioned
-
Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned