Job Description

Job Overview:

We are seeking a highly organized and detail-oriented Administrative Executive cum Accountant to join our dynamic team. The ideal candidate will be responsible for overseeing day-to-day administrative tasks, managing office operations, and providing support to various departments while also handling accounting functions. This role is crucial in maintaining a smooth and efficient office environment and ensuring accurate financial management.

Responsibilities:

Administrative Support:

• Manage and coordinate daily administrative activities, including handling phone calls, emails, and other communications.
• Schedule and organize meetings, appointments, and travel arrangements for Top Management.
• Prepare and distribute internal and external documents, memos, and reports.
• Assist in the preparation of regularly scheduled reports.
• Handle incoming calls and emails, directing inquiries to the appropriate department.

Office Operations:

• Oversee office supplies, equipment, and maintenance; reorder supplies as needed.
• Maintain a clean and organized office space for optimal efficiency.
• Coordinate with vendors and service providers to ensure smooth office operations.

Communication and Coordination:

• Act as a liaison between departments, ensuring effective communication and collaboration.
• Coordinate with external partners, clients, and visitors, providing a positive and professional experience.
• Manage and maintain databases, records, and filing systems.
• Assist in the preparation of reports and presentations as needed.

Support to Senior Management:

• Provide administrative support to senior executives, including calendar management and meeting coordination.
• Assist in special projects and initiatives as assigned.

Assistance with HR Functions:

• Support HR in the onboarding process of new employees.
• Assist in maintaining employee records and files.
• Execute and assist in PRO services.

Accounting Duties:

• Maintain accurate financial records, including accounts payable and receivable.
• Prepare and process invoices, receipts, and payments.
• Assist in monthly and annual financial reporting.
• Perform bank reconciliations and monitor cash flow.
• Support budget preparation and financial forecasting.
• Ensure compliance with financial regulations and policies.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field.
• Proven experience as an Administrative Executive or Accountant.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and accounting software (e.g., QuickBooks, Xero).
• Ability to handle multiple tasks and prioritize effectively.
• Discretion and confidentiality in handling sensitive information.

We offer a competitive salary, a positive work environment, and opportunities for professional growth. If you are a motivated and detail-oriented individual with a passion for administrative excellence, we encourage you to apply.

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Expected Start Date: 01/12/2024