Administrative Coordinator - Operations Support - 24000177United Arab EmiratesClosing Date: Apr 16th 2024MAIN OBJECTIVE OF ROLETo provide administrative services to the Network Control, Crew Scheduling & Planning and Flight Operations Technical teams.KEY RESPONSIBILITIES

• Ensures the timely administration of shift worker rosters and leave management and communicates overtime with payroll.
• Assists with post-flight paperwork storage management and shredding.
• Supports the implementation of Network Control QCP processes.
• Coordinates with staff travel for booking of tickets and hotel reservations for duty travel.
• Coordinates the joining and leaver process with relevant departments and the Employee Service Centre.
• Liaises with all related departments, providing administrative assistance where necessary.
• Supports department meetings through the creation and distribution of agendas and minutes and ensuring appropriate follow-through, whether external or internal.
• Investigates and compiles daily, weekly, and monthly reports for operations.
• Keeps abreast of the expiry dates for the mandatory training and schedules the training in coordination with the relevant teams.
• Facilitates all administration requirements (stationery orders, meeting schedules, invites, meeting minutes, etc.) within the Operations Support department as and when required.
• Manages the scheduling of the NCC meeting rooms.
• Issues jump seat letters for Operations staff on flydubai flights.

QualificationsQUALIFICATIONS REQUIREDMinimum Education Level

• High School Diploma

Languages

• Fluent in English (other languages an advantage)

EXPERIENCE REQUIREDYears with Qualifications

• 2

Professional Experience

• Minimum of 2 years experience working in airline operations is desirable

Systems Knowledge (if applicable)

• Microsoft Office

CORE COMPETENCIES

• Customer Focus

• Teamwork

• Effective Communication

• Personal Accountability & Commitment to achieve

• Resilience and Flexibility (Can do attitude)

ISR REQUIREMENTSReads and complies with the ISR policies of the Company and diligently reports any weakness or incidents to the respective Line Manager or the Information Security team. Completes all required ISR awareness sessions and follows associated guidelines in the day-to-day business operations.This job has been sourced from an external job board.
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