JOB TITLE: Administrative Coordinator
LOCATION: Dubai
TYPE: Full-time
YRS OF EXP: 2 Years of experience in an administrative or coordination rolePackage-5K-7K(AED)POSITION SUMMARY
Our Client, a leading firm into Financial services is looking for a proactive and detail-focused Administrative Coordinator to assist their team in managing operations, overseeing activities, and optimizing administrative workflows. The successful candidate will serve as a key communication and organizational hub for the team, ensuring the seamless execution of daily tasks and strategic initiatives.DUTIES AND RESPONSIBILITIES * Administrative Support:

• Manage calendars, schedule meetings, and coordinate events.
• Draft and distribute internal and external correspondence, reports, and presentations.
• Maintain organized records, files, and databases.
• Coordination and Communication:

• Serve as a liaison between departments, clients, and vendors.
• Facilitate communication to ensure alignment on goals and deadlines.
• Organize onboarding processes for new team members and assist with training.
• Client Support & Follow-Up:

• Provide ongoing support to clients, addressing inquiries and resolving any issues.
• Follow up every 72 hours on all requests until the process is complete.
• Emphasize the need to build and maintain strong relationships with clients to better understand needs and ensure ongoing satisfaction. This includes regular check-ins and providing tailored solutions.
• Operations Management:

• Oversee procurement and inventory of office supplies and equipment.
• Support the planning and execution of projects, ensuring timelines are met.
• Monitor and report on the progress of key initiatives.
• Financial Assistance:

• Prepare and process expense reports, invoices, and budget updates.
• Assist with basic financial tracking and reconciliation.
• Network with bankers to expand the list of available options.
• Process Improvement:

• Develop and implement new procedures to streamline operations.
• Identify inefficiencies in administrative workflows and propose solutions.
• Industry Knowledge & Updates:

• Stay updated on industry trends to provide informed guidance to clients and internal stakeholders.

KNOWLEDGE AND SKILLSEducation:

• Bachelors degree in business administration, management, or a related field preferred.

Experience:

• 2+ years of experience in an administrative or coordination role.

Skills and Competencies:

• Proactive and Organized: Ability to manage and coordinate various tasks and processes efficiently; Ability to work independently and collaboratively in a fast-paced environment.
• Communication: Excellent verbal and written communication to liaise with clients.
• Attention to Detail: Ensure all documents are properly renamed, filed, and reviewed before submission to avoid errors and rejections.
• Client Relationship Management: Provide excellent service to clients to ensure satisfaction and retention.
• Technical Skills: Basic knowledge of Zoho Books and CRM; Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Experience with scheduling tools (e.g., Google Calendar, Doodle) and project management software (e.g., Asana, Trello).
• Interpersonal Skills: Positive and professional demeanor; Proven ability to build relationships and foster teamwork.

Competitive Salary with standard BenefitsPackage-5K-7K(AED)

HTrust Human Resources Consultancy