Job Description

Black & Grey HR is hiring for a renowned University in the UAE. Our client is looking to hire a Administrative Coordinator who provides essential administrative support to the Centre for Inclusive Learning. This role involves managing daily administrative tasks, coordinating schedules, maintaining records, and assisting with student services to ensure the smooth operation of the centre.

- Manage day-to-day administrative activities including phone calls, emails, and inquiries.

- Maintain organized records and files, ensuring all documentation and student data are up-to-date.

- Prepare and edit correspondence, reports, presentations, and other documents.

- Coordinate appointments, meetings, and events for the centre, such as workshops and seminars.

- Maintain the calendar for the centre's team and schedule meetings with stakeholders.

- Organize and facilitate events to promote inclusivity and awareness.

- Serve as the first point of contact for students, staff, and visitors, providing information and guidance.

- Assist students with administrative tasks and access to university resources.

- Support staff with logistical and clerical tasks to ensure effective team collaboration.

- Manage and update databases related to student services.

- Prepare regular reports on activities and student interactions.

- Ensure confidentiality and data security, adhering to university policies.

- Coordinate procurement of office supplies and assistive devices.

- Maintain inventory of office and accessibility-related equipment.

- Assist with budget management, tracking expenses, and preparing financial reports.

- Liaise with the finance department for processing invoices and payments.

- Act as a liaison between the centre and other university departments.

Requirements

QUALIFICATIONS:

- Bachelor's degree in Business Administration, Office Management, IT, or a related field.

- 4-6 years of experience in an administrative role, preferably in an educational or non-profit organization.

SKILLS:

- Strong organizational and multitasking abilities with attention to detail.

- Proficient in Microsoft Office Suite and office management software.

- Excellent communication skills in both Arabic and English.

- Ability to work collaboratively with a diverse team.

- Strong problem-solving and decision-making skills.

Benefits

Attractive Salary + Benefits.