Administrative Assistant (temporary)

Ajman, United Arab Emirates

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Job Description

Job Title: Administrative Assistant (Temporary)

Office/ College: Office of Sustainability

Reporting to: Sustainability Manager

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so qualified.

SUMMARY OF FUNCTIONS:

Performs staff administrative duties and varied staff assistance at a paraprofessional level for a department or division.

Responsible for daily office management, correspondence, and secretarial matters.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Screens incoming mail and telephone calls; uses discretion to respond on own initiative, redirects to subordinates as appropriate.
Performs typing and transcription duties as required.
Assists as required other staff member in the accomplishment of objectives, conferences organization, event planning, and assigned duties.
Helps in the daily and smooth running of the office/department
Independently composes reports and correspondence containing decisions that tend to establish precedents and which may commit a unit or superior to a course of action.
Helps in arranging, participating, and implementing, as directed, conferences and committee meetings.
Composes complex correspondence, memorandums, fliers, slides and course materials.
Prepares the agendas and takes minutes for meetings. Serves as administrative liaison with other departments on campus and outside organizations and agencies concerning EHS policies, procedures and practices.
Supports EHS-related activities, initiatives, internal audits, workshops and campaigns

EDUCATION:

Bachelor\'s Degree with 2 years of experience related to the Environmental Health and Safety/ sustainability field.

KNOWLEDGE & SKILLS:

Must be knowledgeable in the areas involving environmental health and safety as well as sustainability practices and standards
Ability to coordinate events and activities
Ability to maintain confidentiality.
Possess knowledge of computer technology.
Time management skills are needed to meet deadlines.
Possess excellent oral and written communication skills.

Ajman University

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