Job Description

: We are seeking a highly organized and detail-oriented Administration Assistant who is fluent in Russian to join our dynamic team. The ideal candidate will provide administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The Administration Assistant will ensure that all administrative tasks are completed accurately and delivered with high quality and in a timely manner.

Key Responsibilities:

• Perform administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain electronic and hard copy filing system.
• Open, sort, and distribute incoming correspondence.
• Manage calendars, schedule meetings, and arrange travel plans.
• Answer and direct phone calls in a polite and friendly manner.
• Assist in the preparation of regularly scheduled reports.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems and inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Provide general support to visitors.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Translate documents and communications between Russian and English as needed.

Requirements:

• Proven administrative or assistant experience.
• Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint).
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills in both English and Russian.
• Strong organizational and planning skills.
• High School diploma or equivalent; college degree preferred.

Preferred Qualifications:

• Experience in the shipping or automotive industry.
• Familiarity with office management procedures and basic accounting principles.
• Proficiency with office equipment, including printers, fax machines, and phone systems.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Job Type: Full-time

Pay: AED3,000.00 - AED6,000.00 per month

Experience:

• administrative assistant: 1 year (Required)

Language:

• Russian (Required)