UITP (International Association of Public Transport) is a passionate champion of sustainable urban mobility and is the only worldwide network to bring together all public transport stakeholders and all sustainable transport modes. We have more than 1,900 member companies coming from over 100 countries. Our members are public transport authorities and operators, policy decision-makers, research institutes and the public transport supply and service industry. UITP MENA Office is working with more than 100 members in Middle East and North Africa (MENA) region. We are currently looking for a: ADMINISTRATIVE ASSISTANT (Position based in Dubai) Mission The primary role is to provide administrative and office support to the UITP MENA Division Office and the Centre for Transport Excellence in all functions related to office operations. Main Responsibilities

• Handle all office functions including internal and external parties and act as the main point of contact
• Communicate and follow up with members, sponsors and commercial partners
• Ensure compliance to UITP guidelines, protocols and procedures
• Maintain all records, including correspondence, HR, contracts and finance
• Manage office affairs including licenses, renewals, medical insurance, etc.
• Work with and manage various suppliers and stakeholders
• Assist in events including, preparation, logistics, and on-site support for the conferences and trainings
• Assist in logistics and travel arrangements

• Maintain accounts and liaise with the main office and the bank

• Maintain all office assets and supplies

Profile

• Bachelor degree in a related field
• At least 3 years with local experience
• Knowledge of English and Arabic (Typing in both English and Arabic)
• Excellent communication skills including writing, and speaking
• Familiarity with day-to-day office functions and activities
• Proficient in Microsoft Office
• Attention to detail and effective time management
• Multi-tasking with excellent organization and ability to prioritize
• Knowledge of UAE working rules and regulations
• Ability to deal with people from diverse backgrounds in a multi-national environment
• Ability to travel when required

UITP offers a friendly, caring and dynamic work atmosphere with a great team of 130 international colleagues, working together on the opportunities and challenges affecting the public transport sector. Our new colleague will be able to contribute to the service and business excellence of our multi-cultural organisation and membership. UITP is an equal opportunity employer and warmly welcomes candidates with diverse backgrounds. Position is based in Dubai, UAE Deadline for application: 15/05/2024 - however, depending on quantity and quality of applications received UITP may decide to close the process earlier Starting date: ASAP Info : https://www.uitp.org/jobs