Job Description

• Office Support:
• Answer phones, direct calls, and take messages.
• Respond to emails and manage internal communication systems.
• Greet and assist visitors and customers in a professional and friendly manner.
• Data Entry & Record Keeping:
• Maintain accurate records by updating databases and spreadsheets.
• Organize and file documents, both digitally and physically, to ensure easy retrieval.
• Assist with the preparation and editing of reports, memos, letters, and other documents.
• Scheduling & Coordination:
• Schedule meetings and appointments, and manage staff calendars.
• Coordinate with vendors and service providers as needed.
• Assist with planning and organizing office events or activities.
• Inventory Management:
• Monitor office supplies and place orders when necessary to ensure the office remains stocked.
• Maintain inventory of office equipment and ensure repairs or maintenance are conducted as needed.
• Handling Payments & Invoices:
• Support basic financial duties such as processing invoices, purchase orders, and petty cash.
• Assist with tracking company expenses and provide reports as required.
• Internal & External Liaison:
• Serve as a point of contact between different departments, responding to queries and coordinating information flow.
• Communicate with external vendors, clients, and customers, ensuring issues are resolved efficiently.
• Compliance & Confidentiality:
• Maintain confidentiality of sensitive company and employee information.
• Adhere to company policies and procedures, ensuring compliance with regulations and internal guidelines.
• Multitasking & Prioritization:
• Juggle multiple projects and deadlines simultaneously with the ability to switch between tasks as needed.
• Ensure all tasks are completed with a high level of accuracy and attention to detail.

Skills & Qualifications:

• Education: Minimum high school diploma; an associate's or bachelor's degree is a plus.
• Experience: Previous experience in an administrative or clerical role is preferred.
• Technology: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office management software.
• Organizational Skills: Ability to handle multiple tasks efficiently and prioritize work in a fast-paced environment.
• Communication Skills: Excellent verbal and written communication skills.
• Team Player: Ability to work well with other staff members and departments, ensuring smooth communication and collaboration.
• Problem-Solving: Ability to anticipate needs, think critically, and offer solutions to improve efficiency and workflow.

Job Type: Full-time

Pay: AED2,300.00 - AED2,500.00 per month

Experience:

• administrative assistant: 3 years (Required)

Language:

• Arabic (Preferred)

Application Deadline: 12/10/2024