Job Description

Job Purpose To contribute to the day to day smooth functioning of the department through the performance of various tasks including, but not restricted to handling departmental communication, office management and making necessary travel arrangements. Principal Accountabilities Communication: Receives telephone calls and records and relays messages Receives/prepares/disburses departmental communication e.g. letters, memos, faxes, etc. Coordinates/follows up with other departments for purposes of information gathering Prepares fairly complex reports/documentation (often technical in nature) as requested by the manager Prepares presentations to internal/external parties Prepares meeting agendas and takes the minutes of the meetings Office Management: Schedules meetings and reminds manager Coordinates conferences/events/activities Organizes and maintains departmental files Requests and receives office equipment/equipment/stationery Receives department visitors Enters employee leave requests after ensuring that the proper approvals are in place and confirms that employees resume duty as per the approved leave Monitors staff attendance and informs the manager of late arrivals/early departures Travel Handles necessary travel arrangement through coordination with government relations and travel agents General Performs similar or related tasks as requested by the manager Records departmental budget expenditure Minimum Requirements Secondary Education (12 grades) 3 years experience in a similar capacity Sound knowledge of Microsoft Office (Word, Excel and Power Point) Good written and spoken English/Arabic Good interpersonal skills #J-18808-Ljbffr