Job Description

Key Responsibilities

Administrative Support:

- Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.

- Prepare, proofread, and edit correspondence, reports, and presentations.

- Screen phone calls, emails, and inquiries, and direct them as appropriate.

Meeting Coordination:

- Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.

- Coordinate logistics for internal and external meetings or events.

Office Management:

- Ensure that the executive's office operates efficiently by maintaining office supplies and handling other administrative tasks as needed.

- Manage confidential documents and ensure proper filing systems are in place.

Communication:

- Serve as a point of contact between the executive and internal/external stakeholders.

- Handle sensitive and confidential information with discretion.

Project Assistance:

- Support the executive in managing projects and conducting research as required.

- Monitor and prioritize incoming tasks or requests to ensure timely completion.

Required Qualifications

Experience:

- Proven experience as an Executive Secretary, Executive Assistant, or similar role for 3 years minimum.

- Strong familiarity with office management procedures and basic accounting principles.

Skills:

- Exceptional organizational and time-management skills.

- Excellent written and verbal communication in English - Arabic is a plus

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ERP

- Ability to multitask, prioritize, and meet deadlines under pressure.

Personal Attributes:

- High level of professionalism and discretion.

- Strong interpersonal skills and ability to build relationships.

- Detail-oriented with a proactive approach to problem-solving.

Job Types: Full-time, Permanent

Pay: AED3,500.00 - AED4,000.00 per month

Experience:

• administrative assistant: 2 years (Required)

Language:

• Arabic (Required)