Company Overview:Milele Motors is a dynamic automotive company specializing in importing and exporting cars. We offer a collaborative and supportive work environment where every team member is valued and encouraged to grow professionally.Job Purpose: Administrative AssistantAssist in administrative and legal tasks dealing with third-party agents such as government agencies, vendors, business partners, and law firms.Duties and Responsibilities:Administrative Tasks:

• Handle company registration renewals, licenses, utilities, maintenance, and general office support.
• Maintain organized electronic and physical filing systems.
• Assist in creating, formatting, and editing documents, reports, and presentations.
• Accurately enter and update data in databases and spreadsheets.

Travel and Coordination:

• Coordinate travel arrangements, including booking flights, accommodation, and transportation.
• Prepare travel itineraries and ensure compliance with company policies.

Government and Legal Coordination:

• Process visas, residency permits, labor cards, and other government documentation for the UAE.
• Handle renewals of leases, licenses, PO Box renewals, tenancy contracts, and Ejari renewals.
• Coordinate with governmental agencies for approvals and inspections.

Procurement and Maintenance:

• Search for new office spaces and showrooms.
• Handle utility bills, fleet fines, pest control, and sanitization works.
• Oversee maintenance works and coordinate with finance for payments.

Consultancies:

• Assist in setting up international branches and visa applications.
• Coordinate with vendors for maintenance, renovations, and expansions.

Other Responsibilities:

• Perform other tasks as assigned by the supervisor.

Education and Qualifications:

• Bachelor\'s degree in business administration or related field.
• Experience as an executive assistant or in a similar administrative role.

Skills Required:

• Proficiency in English and Urdu or Hindi (Arabic preferred).
• Strong negotiation and critical thinking skills.
• Knowledge of local rules and regulations (RTA, MOHRE, Courts, etc.).
• Excellent organizational and time-management skills.
• Ability to handle confidential information with discretion.

Benefits:

• Competitive salary: 4500 AED to 5500 AED.
• Health insurance.
• Professional development opportunities.
• Friendly and collaborative work environment

MILELE MOTORS FZE