Administrative Assistant
Dubai, United Arab Emirates
Job Description
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About Abbott Abbott is a global healthcare leader, creating breakthrough science to improve peoples health. Were always looking towards the future, anticipating changes in medical science and technology. Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:
- Career development with an international company where you can grow the career you dream of .
- A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
- Provides administrative support to Marketing, Commercial, Finance, Medical & IT-BRM functions.
- Organize and schedule meetings and appointments.
- Arrange meeting & events, business travels & hotel bookings for Healthcare Professionals & MEAP employees.
- Prepare & submit expense report for Marketing, Finance & Medical Director and Commercial Head.
- Assist in visa application for business travelers.
- Raise Promo & budget approval related to MEAP expenditures.
- Prepare & review contracts, SOW/LPOs for Marketing & IT-BRM team & route it for approval.
- Prepare & keep tracks of vendor agreements & files, ensuring compliance documents and due diligence are completed.
- Raise, submit & track ICB-PAF in Cora system.
- Clear invoices for goods/services received, ensure complete supporting documents are attached, and submit to accounts for timely processing of payment.
- Perform accrual of goods/services received on a monthly basis to allow expenses to be reported when incurred, allowing the business to properly managed finances.
- Monitor monthly accrual analysis submitted by CFS team to ensure accruals are properly booked and invoices submitted are properly accounted.
- Assist the affiliate and other Abbott division in obtaining contracts signature from the companys authorized signatory.
- Develop and carry out an efficient documentation & filing system.
- Provide other essential administrative support as required by the management.
- Any Graduate with minimum 3-5 years relevant experience in a similar role with a reputed Multinational company
- Good communications skills
- Ability to work in a matrix environment
- Enthusiastic, proactive and high drive for results
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Job Detail
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Job IdJD1681788
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned