Our client, a multinational company, requires an Administrative Assistant to perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our companys general administrative activities.Responsibilities:\xc2\xb7 Handling administrative requests and queries from senior managers\xc2\xb7 Provides support to the customer service team managing accounts.\xc2\xb7 Organizing and scheduling appointments and maintaining calendars with admin software.\xc2\xb7 Answer phones and greet visitors.\xc2\xb7 Schedule and coordinate meetings\xc2\xb7 Collate and distribute mail.\xc2\xb7 Prepare communications such as memos, emails, invoices, reports, and other correspondence.\xc2\xb7 Write and edit communications, from letters to reports and instructional documents.\xc2\xb7 Create and maintain filing systems, both electronic and physical\xc2\xb7 Update and maintain office policies and procedures.\xc2\xb7 Order office supplies and research new deals and suppliers.\xc2\xb7 Maintain contact lists.\xc2\xb7 Book travel arrangements\xc2\xb7 Must collaborate with other administrators and support personnel, management, and clients on a regular basis.\xc2\xb7 The ability to maintain order helps ensure executives dont miss appointments or deadlines.\xc2\xb7 Assist employees, Marketing, Finance, HR and Management for any other task they may require.\xc2\xb7 In charge of liaising with the bank account manager and officers for all matters related to the companys bank account.\xc2\xb7 Handling process of employee and employee family members, labor cards, insurance and residence visas liaising with the company PRO\xc2\xb7 Maintains and reports employees expense forms.\xc2\xb7 Responsible for keeping office in order, including bill payments, IT related issues, office maintenance, office supplies replenishments, and the like.\xc2\xb7 Prepares time sheet and annual leave summary reports.\xc2\xb7 In charge locally of any related responsibilities from preparations up to finishing a tradeshow/event.Requirements and skills:\xc2\xb7 Proven experience as an Administrative Assistant or Office Admin Assistant.\xc2\xb7 Knowledge of office management systems and procedures.\xc2\xb7 Working knowledge of office equipment, like printers and fax machines.\xc2\xb7 Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).\xc2\xb7 Preferably SAP or another ERP knowledge\xc2\xb7 Preferably Sales Force or another CRM knowledge\xc2\xb7 Excellent time management skills and the ability to prioritize work.\xc2\xb7 Attention to detail and problem-solving skills.\xc2\xb7 Excellent written and verbal communication skills.\xc2\xb7 Strong organizational skills with the ability to multi-task.\xc2\xb7 A bachelors degree: additional qualification as an administrative assistant or Secretary will be a plus.

NADIA Global